Executive & Events Admin Specialist | Multidepartment Support

The Center for Youth Services, Inc.; City of Rochester (NY); On-site; USD 22,000 - 30,000; Full time

Job summary

The Center for Youth Services, Inc. in Rochester, NY is seeking a full-time Administrative Assistant to provide general office support to executive leadership, development staff, and program teams.

Responsibilities include data entry, donor records, event support, front desk coverage, and cross-departmental assistance, with emphasis on confidentiality, organization, and reliable communication.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training a plus
• 1–2 years of administrative or office support experience
• Strong computer skills, including MS Office; experience with donor/CRM databases a plus
• Excellent attention to detail and organizational skills
• Ability to work independently and prioritize multiple tasks
• Strong interpersonal and communication skills
• Ability to handle confidential information with integrity
• Must have access to a vehicle and telephone and a valid driver's license with acceptable driving record

Responsibilities

• Provide clerical and administrative assistance to Executive Director, Board of Directors and others as needed
• Assist with managing in-kind donations and relationships with external sources
• Perform data entry, file management, copying, and document preparation
• Assist with data entry and database management related to donors and event participants
• Support logistics and administrative prep for special events
• Help ensure timely donor acknowledgments and record-keeping
• Serve as backup to the receptionist for 1–2 hours daily
• Greet visitors, answer and direct phone calls, receive deliveries, and maintain a welcoming front office
• Fill in across departments for general clerical tasks during peak periods
• Maintain office supplies and organization; perform other administrative tasks as assigned

Tools

Microsoft Office Suite

CRM databases

Job description

The Center for Youth Services, Inc. in Rochester, NY is seeking a full-time Administrative Assistant to provide general office support to executive leadership, development staff, and program teams.

Responsibilities include data entry, donor records, event support, front desk coverage, and cross-departmental assistance, with emphasis on confidentiality, organization, and reliable communication.