Executive & Office Support Coordinator - Part-Time

YouthNet; Mount Vernon (WA); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Employee Assistance Program (EAP)

Paid holidays

Career development opportunities

Supportive team environment

Job summary

Youthnet is seeking an organized, service-oriented Office Assistant to provide essential administrative support to our Executive Director and leadership team. This role coordinates calendars, supports board activities, and maintains records.

The ideal candidate is proactive, detail‑oriented, and adaptable, with a solutions-focused approach to balancing priorities in a busy nonprofit environment. This part‑time role of about 25 hours per week offers a collaborative team, opportunities for growth,

Qualifications

• High School diploma or equivalent.
• Experience in administrative or executive-support roles preferred.
• Ability to coordinate calendars and meetings across leaders.

Responsibilities

• Coordinate organizational and leadership calendars, including scheduling meetings and managing calendar details for the Executive Director and other leaders as assigned.
• Assist with email organization, correspondence, follow-up, and other administrative needs for the Executive Director and leadership team.
• Prepare and organize monthly Board of Directors meeting materials, including agendas, slideshows, executive reports, and meeting folders.
• Coordinate with the Executive Director and Board of Directors Secretary to prepare presentation materials, format meeting minutes, and verify accuracy.
• Maintain organized Board of Directors folders and records, ensuring approved meeting minutes, agendas, slideshows, executive reports, and supporting documents are accurately stored and accessible.
• Track board member onboarding, including collecting photos, coordinating website updates, and monitoring completion of onboarding steps.

Skills

Organizational skills

Communication skills

Calendar coordination

Education

High School diploma or equivalent

Tools

Google Workspace

Shared-drive organization

Job description

Youthnet is seeking an organized, service-oriented Office Assistant to provide essential administrative support to our Executive Director and leadership team. This role coordinates calendars, supports board activities, and maintains records.

The ideal candidate is proactive, detail‑oriented, and adaptable, with a solutions-focused approach to balancing priorities in a busy nonprofit environment. This part‑time role of about 25 hours per week offers a collaborative team, opportunities for growth,