Executive & Engineering Admin Assistant – Billing & Finance

Hyatt Hotels Corporation; California (MO); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Job summary

Everline Resort & Spa is seeking an Administrative Assistant to support the Engineering department with billing and vendor coordination, while also providing administrative support to executive leadership and the Accounting team.

The role combines financial administration with high-level scheduling, reporting, and documentation, in a luxury hospitality setting. Strong organizational and communication skills, plus proficiency in Microsoft Office, are essential.

Qualifications

• 3+ years of experience in accounting, administration, executive assistant, or office management
• Experience supporting accounting or finance functions strongly preferred
• Excellent time management and multitasking abilities
• High proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Strong attention to detail and accuracy with financial data

Responsibilities

• Process and track Engineering department invoices, purchase orders, and vendor billing
• Coordinate with vendors and internal teams to resolve billing discrepancies
• Maintain service contracts, compliance documentation, and project records
• Support Engineering leadership with scheduling, reporting, and administrative needs
• Provide high-level administrative support to executive leaders, including expense reports and correspondence
• Prepare agendas, presentations, reports, and meeting minutes
• Serve as liaison between executives and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Assist with data entry, invoice processing, and expense tracking
• Support accounts payable/receivable workflows and internal reporting
• Coordinate documentation for financial audits and deadlines
• Maintain organized digital and physical financial records

Skills

Organizational skills

Attention to detail

Professional communication

Hospitality mindset

Tools

Microsoft Office

Job description

Everline Resort & Spa is seeking an Administrative Assistant to support the Engineering department with billing and vendor coordination, while also providing administrative support to executive leadership and the Accounting team.

The role combines financial administration with high-level scheduling, reporting, and documentation, in a luxury hospitality setting. Strong organizational and communication skills, plus proficiency in Microsoft Office, are essential.