Executive Engineering Admin Assistant – VP Support & Scheduling

Framatome-North-America; Lynchburg (VA); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Health & Wellness

Retirement: 401(k)

Paid Time Off

Extra Perks

Job summary

Framatome in Lynchburg, VA is seeking an experienced administrative assistant to support the VP and staff. You will manage calendars, arrange complex travel, prepare presentations, and handle expense reports and timecards.

The role offers exposure to confidential information and opportunities to influence operations. The ideal candidate has at least 4 years of related experience, strong MS Office skills, and the discretion to handle sensitive matters while coordinating multiple priorities in a

Qualifications

• High School diploma or equivalent required.
• Minimum of 4 years of related experience.
• Ability to manage multiple tasks, schedules and files efficiently.
• Prioritize tasks and manage time effectively to meet deadlines.
• Ability to handle unexpected issues and find effective solutions quickly.
• Advanced PC-based skills including MS Office and calendar management for the direct manager and staff.
• Good analytical ability and problem-resolution skills.
• Exercise discretion with confidential matters.

Responsibilities

• Provide Calendar Management for VP and Direct staff.
• Make complex travel arrangements and create itineraries.
• Organize and support routine staff meetings, including presentations and minutes.
• Support more complex meetings and events such as all-hands, teambuilding, and recognition events.
• Create and edit technical documents and weekly/monthly reports.
• Reconcile and submit expense reports for VP and staff; may approve.
• Submit and approve timecards for VP and staff.
• Assist with new hire orientation.
• Process Purchase Order Requests.
• Adapt procedures and tools to meet job requirements.
• Open/close cost centers and set up job costs.
• Serve as a resource for resolving administrative problems.
• Anticipate needs and proactively propose solutions.

Skills

Secretarial support

Calendar management

MS Office

Time management

Discretion with confidential matters

Attention to detail

Education

High School diploma or equivalent

Tools

MS Office Suite

Job description

Framatome in Lynchburg, VA is seeking an experienced administrative assistant to support the VP and staff. You will manage calendars, arrange complex travel, prepare presentations, and handle expense reports and timecards.

The role offers exposure to confidential information and opportunities to influence operations. The ideal candidate has at least 4 years of related experience, strong MS Office skills, and the discretion to handle sensitive matters while coordinating multiple priorities in a