Executive Council Liaison & Administrative Analyst

City of Fremont; Fremont (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of Fremont is seeking an Administrative Analyst (Council Aide) in the City Manager's Office to support the Mayor and City Council through executive administrative tasks, schedule coordination, correspondence, and follow-up on assignments. The role emphasizes constituent services and collaboration with City departments to address community needs.

The ideal candidate has strong customer service, organizational skills, discretion, and the ability to manage multiple priorities in a busy

Qualifications

• College level coursework in business, accounting, public administration or related field.
• One year of work experience in executive administrative support and/or data analysis.
• Bachelor's degree may substitute for the educational and qualifying work experience.

Responsibilities

• Completes administrative projects in support of an executive.
• Conducts and summarizes analytical studies of administrative, operational, financial and/or organizational issues.
• Conducts surveys and compiles data for general or department use.
• Conducts research on rules, regulations, and legislation, case law and special projects.
• Prepares and presents professional reports, documentation and correspondence to diverse audiences.
• Works with agencies, departments and the public to resolve administrative issues.
• May assist in department budget preparation and tracking.
• May administer ongoing departmental/division programs.
• Maintains system security rights for Enterprise systems used City wide.
• Trains staff on general and department topics.
• Uses various computer applications and equipment including word processing, databases, spreadsheets, etc.
• Maintains confidential files and may participate in strategic planning.

Skills

Administrative support

Customer service

Calendar management

Written & verbal communication

Diplomacy & discretion

Education

Bachelor's degree in public administration or related field

Tools

Microsoft Office Suite

Database systems

Job description

The City of Fremont is seeking an Administrative Analyst (Council Aide) in the City Manager's Office to support the Mayor and City Council through executive administrative tasks, schedule coordination, correspondence, and follow-up on assignments. The role emphasizes constituent services and collaboration with City departments to address community needs.

The ideal candidate has strong customer service, organizational skills, discretion, and the ability to manage multiple priorities in a busy