City Manager Executive Assistant & Office Lead

City of Alameda; Alameda (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

The City of Alameda seeks an experienced Administrative Assistant to support the City Manager and City Council, coordinating office operations and confidential work. This role reports to the City Manager and may involve executive support and project coordination.

Ideal candidates will have a high school diploma with college coursework in business or public administration, five years of relevant experience, and strong Microsoft Office and communication skills.

Qualifications

• Education and experience equivalent to the stated requirements.
• Five years of responsible administrative support with public contact.
• Knowledge of modern office practices, basic accounting, and report writing.
• Ability to perform complex administrative support tasks and supervise staff.

Responsibilities

• Coordinate office functions and workflow; support executive staff.
• Serve as a resource for policy, procedural, informational, or technical inquiries.
• Perform confidential administrative duties and data entry.
• Prepare emails, reports, charts, and spreadsheets; maintain website information.

Skills

Typing 45 wpm

Microsoft Office

Communication skills

Education

High school diploma + college coursework in business/public administration

Tools

Microsoft Office

Job description

The City of Alameda seeks an experienced Administrative Assistant to support the City Manager and City Council, coordinating office operations and confidential work. This role reports to the City Manager and may involve executive support and project coordination.

Ideal candidates will have a high school diploma with college coursework in business or public administration, five years of relevant experience, and strong Microsoft Office and communication skills.