Executive and Personal Assistant to the CEO

Corporate Resources of Illinois; St. Charles (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Corporate Resources of Illinois is hiring an Executive & Personal Assistant to support our CEO. The role involves managing the CEO's calendar, coordinating travel, and handling confidential matters with discretion.

The successful candidate will anticipate needs, maintain strong organization, and coordinate both professional and personal responsibilities for the CEO and leadership team. You will work closely with the CEO's office, prepare background materials, and manage communications.

Qualifications

• Experience supporting leadership or in high-level administrative roles.
• Excellent written and verbal communication, with strong attention to detail.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Coordinate and manage the CEO's calendar, meetings, and personal commitments.
• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare background materials, summaries, and outgoing correspondence for the CEO.
• Screen and manage communications on behalf of the CEO and others.
• Support with personal property management and related tasks as needed.
• Prioritize multiple requests and ensure timely follow-through.

Skills

Calendar management

Travel coordination

Discretion

Confidentiality

Google Suite

Communication

Tools

Google Suite

Job description

To make a company successful, it takes people with passion and initiative, who are efficient, imaginative, and innovative. Since our founding 22 years ago, we've held true to these beliefs by only hiring the best and brightest, to which we attribute much of our success.

We are actively looking to hire an Executive/Personal Assistant to support our company’s highest-ranking executive, our CEO. In this role, you will serve as the CEO’s right hand, providing high-level support across both professional and personal responsibilities. This is a highly trusted position requiring excellent organization, discretion, initiative, and the ability to anticipate needs and keep priorities moving forward.

Job Responsibilities:

• Coordinate and maintain the CEO’s calendar, appointments, meetings, and personal commitments, ensuring schedules are organized
• Assist the CEO with managing multiple personal properties
• Coordinate domestic and international travel arrangements, including accommodations, transportation, and itineraries
• Anticipate and proactively address the CEO’s needs across both business and personal matters
• Schedule business and personal meetings, dinners, and appointments, while assisting with personal shopping, holiday arrangements, errands, and other requests
• Manage incoming and outgoing electronic communication on behalf of the CEO and others
• Review and summarize reports and documents, prepare background materials, and assist with outgoing correspondence as needed
• Prioritize and manage multiple projects and requests simultaneously, ensuring timely follow-through
• Follow up on outstanding items to ensure deadlines, requests, projects, meetings, and events are completed as expected
• Maintain a highly organized and proactive approach, with a strong commitment to supporting the CEO and contributing to the success of the organization

Requirements:

• Minimum of 6 months’ experience directly supporting leadership or in a high level administrative role
• Personal assisting experience a plus
• Able to travel between the St. Charles area and other Chicagoland locations as needed
• Strong attention to detail and exceptional organizational skills
• Superior written and verbal communication skills
• Strong proficiency in Google Suite
• Highly organized with excellent task management and follow-through
• Self-motivated and able to work independently as well as collaboratively in an office setting
• Professional, discreet, dependable, and comfortable handling confidential information

Corporate Resources, on behalf of our client, is hiring for a full-time, direct hire Executive & Personal Assistant.