Executive Coordinator: Board & Executive Support

Volunteers of America Northern Rockies; Sheridan (WY); On-site; USD 42,000 - 58,000; Full time

Job summary

Volunteers of America Northern Rockies is seeking an Executive Coordinator to support the Chief of Staff and Chief Executive Officer in Sheridan, WY. This full-time role focuses on high-level administrative tasks, calendar management, travel planning, and preparing materials for the executive team and board of directors.

Responsibilities include drafting letters and reports, coordinating meetings and events, handling invoices, and ensuring confidential handling of information while advancing

Qualifications

• Associate degree and 2+ years in an advanced administrative role; or High school diploma (or equivalent) and at least 4 years of experience in an advanced administrative role
• Strong proficiency with Microsoft Office 365 tools and related technologies
• Experience coordinating calendars and travel is preferred

Responsibilities

• Communicate professionally, both verbally and in writing, with internal staff, stakeholders, and board members
• Manage multiple calendars and email accounts
• Coordinate meetings and travel arrangements for COS and CEO
• Draft & proofread professional letters, reports, meeting minutes, and other documents
• Prepare meeting materials and agendas
• Coordinate logistics for meetings and events pertaining to staff and board members
• Maintain online platform for board information
• Process invoices and credit card expenditures
• Assist with special projects, events, and activities across the organization
• Coordinate the execution of strategic plan action items
• Contribute to VOA's mission and culture efforts, intranet, and internal communications

Skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Problem-solving

Education

Associate degree

High school diploma

Bachelor’s degree

Tools

Microsoft Office 365

Job description

Volunteers of America Northern Rockies is seeking an Executive Coordinator to support the Chief of Staff and Chief Executive Officer in Sheridan, WY. This full-time role focuses on high-level administrative tasks, calendar management, travel planning, and preparing materials for the executive team and board of directors.

Responsibilities include drafting letters and reports, coordinating meetings and events, handling invoices, and ensuring confidential handling of information while advancing