Executive Operations & Governance Coordinator

Abilene Regional Growth Alliance; Abilene, Northern (TX, KY); Hybrid; USD 50,000 - 58,000; Full time

Job summary

Workforce Solutions of West Central Texas Board is seeking an Executive Operations Coordinator to support the CEO and senior leadership. You will manage calendars, coordinate travel, prepare reports and agendas, and track deadlines to ensure timely follow‑ups.

You’ll coordinate Board and committee meetings, maintain records, and support governance, strategic planning, and cross‑department initiatives while handling confidential information with discretion and professionalism.

Qualifications

• Degree in Business Administration, Public Administration, Communications, Office Administration, or related field.
• 3–5 years of progressively responsible experience.
• Experience preparing agendas, meeting packets, minutes, or governance-related materials.
• Knowledge of the Texas Open Meetings Act preferred.

Responsibilities

• Coordinate calendars, meetings, travel, correspondence, and day-to-day executive office needs.
• Prepare reports, presentations, agendas, briefing materials, and communications.
• Track priorities, projects, deadlines, and action items to ensure timely follow-up.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate Workforce Development Board and committee meetings, including agendas, meeting packets, logistics, and records.
• Maintain Board appointments, committee assignments, training, attendance, and term information.
• Serve as a key administrative contact for Board members.
• Support governance, strategic planning, Board development, and other Board-related activities.
• Help coordinate projects and initiatives involving multiple departments and stakeholders.
• Maintain organizational calendars and key timelines.
• Communicate and follow up with staff, Board members, community partners, elected officials, and other stakeholders.
• Develop and maintain administrative processes and systems that help the organization operate effectively.

Skills

Highly organized

Strong communicator

Professional

Detail-oriented

Microsoft Office

Education

BA/BS in Business Administration or related field

Tools

Microsoft Office

Job description

Workforce Solutions of West Central Texas Board is seeking an Executive Operations Coordinator to support the CEO and senior leadership. You will manage calendars, coordinate travel, prepare reports and agendas, and track deadlines to ensure timely follow‑ups.

You’ll coordinate Board and committee meetings, maintain records, and support governance, strategic planning, and cross‑department initiatives while handling confidential information with discretion and professionalism.