Senior Executive Support Coordinator – CEO Office

Braven; Chicago (IL); Hybrid; USD 47,500 - 58,700; Full time

Benefits offered by this job

Unlimited vacation

Parental leave

401K match

Health insurance

Sabbatical

Job summary

Braven, a national nonprofit, is hiring a Senior Coordinator, Executive Support to provide high-level administrative support to two senior leaders on the Office of the CEO team, with potential to assist more leaders as needed.

Based in Chicago, you will manage calendars, travel logistics, weekly check-ins, board logistics, and Salesforce data entry, while safeguarding confidential information and facilitating cross-team collaboration.

Qualifications

• At least two (2) years of administrative experience, including calendar management.
• Proficiency in Microsoft Suite applications (Outlook, Word, Excel, PowerPoint) and G‑Suite (Google Drive, Google Docs, Google Forms, Google Sheets, and Gmail) required.

Responsibilities

• Provide administrative support to multiple executives, including scheduling in-person meetings and conference calls and managing their calendars.
• Responsible for travel logistics, including booking flights, trains, rental cars, and hotel rooms, and ensuring all travel details are confirmed for your executives.
• Facilitate weekly team joint check-in meetings to align on the executive’s priorities and goals, utilizing Asana to allow for cross-team collaboration as needed.
• Facilitate regular touchpoints with your executives to discuss urgent items.
• Coordinate logistics for meetings, including managing attendee invitations and responses, preparing and printing materials, arranging catering and travel, and overseeing on-site operations.
• Enter stakeholder data and project details into Salesforce.
• Assist executives with managing their email inboxes, as needed, including finding missing receipts.
• Ensure timely, professional correspondence to internal and external stakeholders, and project-manage correspondence before and after meetings.
• Manage regional and/or national Board meeting logistics, including scheduling and preparation of materials as needed. This may require travel to the region to provide on-site support.
• Execute or assist with ad hoc projects and tasks across the organization (Team Step Backs, Braven Summit, All-Staff Retreat, etc.)

Skills

Calendar management

Administrative support

Microsoft Office

G Suite

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Salesforce

Zoom

Jira

Asana

Slack

Travel booking tools

Job description

Braven, a national nonprofit, is hiring a Senior Coordinator, Executive Support to provide high-level administrative support to two senior leaders on the Office of the CEO team, with potential to assist more leaders as needed.

Based in Chicago, you will manage calendars, travel logistics, weekly check-ins, board logistics, and Salesforce data entry, while safeguarding confidential information and facilitating cross-team collaboration.