Executive Admin Coordinator: Leadership & Board Support

Rock River Valley Blood Center; Rockford (IL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

PTO

Paid Holidays

401(k) with company match

Employee Assistance Program

FSA

Disability and Life Insurance

Critical Illness and Accidental Plans

Tuition Reimbursement

Job summary

Rock River Valley Blood Center is seeking an Administrative Coordinator to provide executive-level administrative support to the CEO, leadership team, Board of Directors, and committees. This full-time position focuses on meeting coordination, records maintenance, and overseeing sensitive information with discretion and integrity.

Responsibilities include calendar/travel coordination, board materials preparation, and cross-departmental support.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication with attention to detail.
• Experience supporting senior leadership or boards is preferred.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Coordinate calendars, travel, correspondence, reports, and presentations.
• Prepare Board and committee agendas, materials, packets and minutes.
• Maintain corporate records and organizational files.
• Coordinate conference rooms and special events.
• Provide administrative support across departments.

Skills

Microsoft Office

Organization

Communication

Confidentiality

Teamwork

Education

High School Diploma/GED

Associate degree in business/administration (preferred)

Job description

Rock River Valley Blood Center is seeking an Administrative Coordinator to provide executive-level administrative support to the CEO, leadership team, Board of Directors, and committees. This full-time position focuses on meeting coordination, records maintenance, and overseeing sensitive information with discretion and integrity.

Responsibilities include calendar/travel coordination, board materials preparation, and cross-departmental support.