Executive Assistant to Executive Team

Runway; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Runway in San Francisco is looking for a highly skilled Executive Assistant to support our Executive team. This high-impact role requires a proactive individual who thrives in fast-paced environments, managing complex calendars and logistics efficiently.

The ideal candidate will have over 5 years of experience, strong communication skills, and the ability to prioritize effectively. Responsibilities include managing schedules for up to 6 C-suite executives, coordinating meetings, and supporting special projects.

Qualifications

• 5+ years of relevant professional experience.
• Experience supporting C-suite executives in a fast-paced environment.
• Demonstrated experience managing complex calendars and travel.

Responsibilities

• Support members of the Executive team in a high impact role.
• Manage complex logistics and calendaring for up to 6 C-suite executives.
• Coordinate internal and external meeting and event logistics.

Skills

Proficiency in Google Workspace

Proficiency in Slack

Strong written and verbal communication skills

Exceptional attention to detail

Ability to prioritize effectively

Job description

Requirements

• 5+ years of relevant professional experience in
• Experience supporting C-suite executives in a fast-paced environment
• Demonstrated experience managing complex calendars and travel
• Prior investor relations support experience is a plus
• Proficiency in Google Workspace and Slack
• Highly organized with a proactive, anticipatory mindset- you solve problems before they surface
• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy
• Strong written and verbal communication skills- you’re polished and professional in all interactions
• Exceptional attention to detail and follow-through
• Ability to operate with discretion

What the job involves

• We are looking for a highly skilled, proactive Executive Assistant to support members of our Executive team. This is a high impact, high visibility role for someone who thrives in a fast moving environment, takes ownership, and brings a solutions oriented perspective to every challenge
• You’ll be the operational backbone supporting a core part of our Executive Team, anticipating needs before they arise, managing complex logistics and calendaring, and ensuring our senior leadership team can focus on what matters most
• Proactively manage calendars and task priorities for up to 6 C-suite executives, primarily through Google Calendar
• Schedule and coordinate internal and external meeting and event logistics
• Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors
• Assist with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction
• Review, edit and submit monthly expense reimbursement reports
• Coordinate travel as needed
• Build strong, collaborative relationships with executives and colleagues