Executive Conference Coordinator: Run-of-Show Lead

Rapport Guest Services; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement Plan

Paid Time Off

Holiday Time Off

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts

Job summary

Rapport Guest Services seeks a dynamic Conference Coordinator BNY to serve as a liaison between support departments and event hosts, coordinating meetings for executive-level stakeholders. This role is based in New York and reports to the Conference Services Manager.

You will manage run-of-show documents, oversee setup and breakdown, and collaborate with catering, AV, IT, and facilities to ensure flawless events for our clients and teams.

Qualifications

• Proven experience in meeting planning or coordination.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills at all staff levels.

Responsibilities

• Act as the primary liaison between internal teams (catering, audiovisual, IT, facilities) to ensure all event needs are met.
• Collaborate with event hosts to recommend spaces and configurations that fit their needs.
• Develop comprehensive run-of-show documents detailing timelines and responsibilities for all event aspects.
• Oversee event setup, execution, and breakdown to ensure alignment with expectations.

Skills

Meeting planning

Event coordination

Organizational skills

Communication

Multitasking

Tools

Event management software

Job description

Rapport Guest Services seeks a dynamic Conference Coordinator BNY to serve as a liaison between support departments and event hosts, coordinating meetings for executive-level stakeholders. This role is based in New York and reports to the Conference Services Manager.

You will manage run-of-show documents, oversee setup and breakdown, and collaborate with catering, AV, IT, and facilities to ensure flawless events for our clients and teams.