Executive Assistant to the Executive Office & Board

Laschicago; Chicago (IL); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Medical Coverage

Dental Coverage

Vision Coverage

401K with employer match

Job summary

Metropolitan Family Services in Chicago seeks an Executive Assistant to support the Headquarters team. The role includes coordinating meetings, travel, and communications, while handling highly confidential materials with tact and discretion.

The ideal candidate will have a Bachelor's degree in business or related field with 2+ years of experience, or a high school diploma with 5+ years of secretarial work. Strong software skills and organizational acumen are essential.

Qualifications

• Bachelor's degree in business or related field with 2+ years of experience, or an equivalent combination.
• High School Diploma with 5+ years of secretarial experience.

Responsibilities

• Plan and coordinate meetings, travel, conferences, and external engagements.
• Manage mailings, electronic communications, attendance, and related tasks.
• Handle confidential materials with discretion.
• Maintain communication with Board, staff, donors, and community leaders.
• Prepare meeting materials, minutes, and follow-up correspondence.
• Draft letters and supporting documents; assist with grant formatting and charts.

Skills

Communication

Time management

Initiative

Teamwork

Attention to detail

Education

Bachelor's degree in business or related field

High School Diploma with 5+ years of secretarial experience

Tools

Word

PowerPoint

LucidChart

Excel

Job description

Metropolitan Family Services in Chicago seeks an Executive Assistant to support the Headquarters team. The role includes coordinating meetings, travel, and communications, while handling highly confidential materials with tact and discretion.

The ideal candidate will have a Bachelor's degree in business or related field with 2+ years of experience, or a high school diploma with 5+ years of secretarial work. Strong software skills and organizational acumen are essential.