Strategic Executive Assistant to the Dean

The City University of New York

New York (NY)

Sur place

USD 77 000 - 106 000

Plein temps

Il y a 7 jours

Soyez parmi les premiers à postuler

Obtenez une réponse de cet employeur

Votre CV et votre lettre de motivation, adaptés exactement à ce que l’employeur recherche.

Passez les filtres ATS

Avantages offerts par ce poste

Health plans

Retirement benefits

Tuition waivers

Paid time off

Résumé du poste

The City University of New York (CUNY) School of Medicine in Harlem seeks a Senior Executive Assistant to provide confidential, executive-level support to the Dean and Chief of Staff. You will manage complex calendars, communications, and travel arrangements for senior leadership, while coordinating meetings and special projects in a fast-paced academic medical environment.

Ideal candidates will have a Bachelor's degree with six years of related experience; preferred are an MBA or related field

Qualifications

Bachelor's degree and six years' related experience required.
MBA or related field and five years of experience in administrative support with senior staff preferred.
2-4 years of experience in Higher Education within an urban setting preferred.
Excellent organizational, analytical and interpersonal skills; strong meeting management.

Responsabilités

Provide senior executive-level administrative support, including directing calls, messaging, scheduling, and calendar management.
Create meeting minutes and maintain a minutes log; improve file storage and processes.
Prepare comprehensive agendas and coordinate high-level meetings and conferences (in-person/ virtual).
Provide logistical support for programs, development, and internal/external meetings; arrange space and tech needs.
Coordinate complex domestic and international travel arrangements for the Dean; arrange daily transportation for the Dean and guests.
Collaborate with the Chief of Staff on daily office management and special projects; assist with facility tours and site visits.
Monitor office inventory and process reports; adhere to CUNY-Buy and travel report processes.
Maintain confidentiality and professionalism in handling sensitive information.
Work with the Dean and leadership to organize projects and timelines; track commitments and milestones.
Conduct research and prepare findings and recommendations for the Dean.
Perform other duties as assigned by the Chief of Staff, Dean or designee.