Executive Associate to Chairman (External Affairs)

City Digital Media Limited; American Samoa; On-site; USD 54,000 - 82,000; Full time

Job summary

City Digital Media Limited is seeking an Executive Associate to the Chairman for External Affairs. The role offers direct exposure to leadership, with responsibilities spanning calendar management, event coordination, and confidential project support.

The ideal candidate has a Bachelor's degree and 4+ years of relevant experience, with strong English and Chinese communication skills, and proficiency in Microsoft Office and AI tools. Hong Kong driving license is preferred.

Qualifications

• Bachelor's degree or equivalent is required.
• At least 4 years of relevant professional experience.
• Hong Kong driving license is preferred.
• Strong multi‑tasking and deadline management abilities.
• Event management experience is highly preferred.
• Excellent communication and confidential handling of materials.

Responsibilities

• Provide full executive support to the Chairman, including calendar management and coordination of meetings and events.
• Assist in drafting speeches, presentations, and confidential reports.
• Support planning and execution of external events and engagements.
• Attend meetings with the Chairman and take minutes as required.
• Manage expenses, budgets, records, and document control with high accuracy.
• Handle tasks and instructions from the Chairman; maintain discretion on sensitive materials.
• Contribute to ad hoc projects and ensure timely follow-through.

Skills

Executive support

Calendar management

Event planning

Stakeholder engagement

Communication skills

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

AI Tools

Job description

Executive Associate to Chairman (External Affairs)

A front-row seat to Leadership.
Work side-by-side with the Chairman—not behind the scenes. Engage with industry leaders, government officials, and C-suite executives. Own external affairs that shape the organization's public presence. Learn how high-stakes strategy is made.

Key responsibilities

Provide full spectrum of executive support to the Chairman including complex calendar management, meetings and events coordination

Assist in drafting speeches, presentations, reports, and confidential materials

Support the planning and execution of external events and engagements

Accompany the Chairman to meetings and take minutes as required

Handle expense submissions, budget tracking, record maintenance, document management, and general administrative processes with a high degree of accuracy

Handle and follow up on tasks and instructions assigned by the Chairman

Handle highly sensitive and confidential materials with the utmost discretion and professionalism

Assist in ad hoc projects, follow up on action items and ensure timely execution

About you

Holder of a recognized Bachelor's degree or equivalent

Minimum of 4 years of relevant professional experience. Candidates with a strong background in PR, Marketing, and direct support to C-suite executives will be given preference.

Preferably to hold a valid Hong Kong Driving License

Strong ability to manage multiple priorities, shifting schedules, and demanding deadlines

Event management experience is highly preferred

Experience in statutory bodies, NGOs, trade / business association is an advantage

Experience in Committees' support is and advantage

Excellent communication and interpersonal skills, with the confidence to engage with senior stakeholders both internally and externally

Demonstrated professionalism, maturity, and sound judgment when handling confidential matters

Comfortable working independently while also collaborating across different business functions

Trustworthy with a high level of integrity and strict confidentiality

Fluent English and Chinese Communication skills, both written and spoken (proficiency in Putonghua is an advantage)

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and AI Tools

Immediate Available Preferred

Wan Chai District, HK