Executive Assistant to Chairman - Relocation Required

Mack & Associates, Ltd.; Illinois; Hybrid; USD 200,000 - 275,000; Full time

Benefits offered by this job

Comprehensive benefits including medical, vision, and dental

Full relocation package

PTO

Job summary

A reputable Fortune 500 company is seeking an experienced Executive Assistant to support the Chairman and manage day-to-day operations. This full-time position requires 10–15 years of experience supporting C-Level executives, strong discretion, and exceptional organizational skills. The role involves complex calendar management, coordination of travel logistics, and support for strategic projects. Candidates must be willing to travel frequently and maintain 24/7 availability. A full relocation package is offered.

Qualifications

• 10–15 years of experience supporting C-Level Executives.
• Ability to maintain discretion and professionalism in high-trust roles.
• Willingness to travel frequently both domestically and internationally.

Responsibilities

• Oversee day-to-day operations for the Chairman.
• Manage complex calendar and coordinate high-profile meetings.
• Liaise between the Chairman and internal departments.

Skills

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams)

Verbal and written communication

Organizational skills

Discretion and confidentiality

Proactivity and composure under pressure

Education

Bachelor’s degree

Advanced degrees or professional certifications

Job description

Executive Assistant to Chairman (Relocation Required)

Salary: $200,000 - $275,000 per year, plus bonus and comprehensive benefits including medical, vision, dental, relocation package, and PTO.

Location: Relocation to the south‑central part of the U.S. (not Illinois). Full relocation package offered. Frequent domestic and international travel required; 24/7 availability.

About the Employer: A reputable Fortune 500 company seeking a highly experienced Executive Assistant to support the Chairman and the Chairman’s family office. The role offers significant executive exposure and is high‑impact in a fast‑paced, high‑stakes environment.

Key Responsibilities

• Serve as a trusted right‑hand to the Chairman, overseeing day‑to‑day operations – both professional and personal.
• Provide dedicated support to the Chairman’s office and act as the crucial link between the Chairman and internal/external advisors and financial teams.
• Manage a complex, ever‑evolving calendar involving high‑profile meetings, board activities, and global initiatives.
• Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners.
• Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols.
• Support strategic projects with high‑level project management, documentation, and stakeholder alignment.
• Attend meetings, capture detailed notes, and ensure execution on key action items.
• Maintain 24/7 availability and travel with the executive domestically and internationally.

Qualifications

• Bachelor’s degree required; advanced degrees or professional certifications preferred.
• 10–15 years of experience supporting C‑Level Executives (ideally from a Fortune 500 company) or ultra‑high‑net‑worth family office setting.
• Demonstrated discretion, professionalism, and confidentiality in high‑trust roles.
• Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Exceptional written and verbal communication skills.
• Highly organized, detail‑oriented, and capable of juggling competing priorities.
• Independent, proactive, and calm under pressure.
• Willingness and ability to travel frequently, both domestically and internationally, on short notice.

Employment type: Full‑time

Seniority level: Not applicable

Job function: Administrative

Industries: Consumer Services