Executive Assistant, Workplace Experience & Operations

Restaurant365; Austin (TX); Híbrido; USD 58.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical benefits

401k + matching

Equity Option Grant

Unlimited PTO

Company holidays

Wellness initiatives

Descripción de la vacante

Restaurant365 is seeking an experienced executive assistant to support senior leaders in a fast-paced, hybrid environment. You will manage calendars, coordinate travel, prepare materials, and help optimize time and priorities while maintaining confidentiality and professionalism.

This role emphasizes AI-enabled productivity, process improvements, event coordination, and seamless office operations. You’ll interact with internal teams and external partners, handle sensitive information, and

Formación

• Proven experience as an executive assistant, office coordinator, administrator, or similar support role.
• Startup or technology experience is preferred.
• Strong integrity, judgment, discretion, and confidentiality.
• Excellent organizational, time-management, and multitasking skills.

Responsabilidades

• Executive & Calendar Support: manage calendars, schedule meetings, coordinate travel, optimize leaders' time.
• Communication Management: screen and respond to correspondence; escalate questions promptly.
• Meeting Coordination: prepare materials, attend meetings, capture notes and follow up.
• Travel Arrangements: book flights, accommodations, transportation, itineraries.
• Office Operations: maintain supplies, vendor relationships, and a functional workspace.
• Reception, Mail & Deliveries: greet visitors, manage calls, mail and packages.
• Event & Employee Experience Coordination: plan team events, conferences, budgets.
• Document & Record Management: organize files and confidential information.
• Expense & Budget Support: process expense reports, reconcile statements.
• Research & Projects: assist executives with ad-hoc needs and special initiatives.
• Confidentiality: handle sensitive information with discretion.
• AI tools: leverage AI to improve efficiency while ensuring quality.
• Other Duties: travel up to 10% as needed.

Conocimientos

Executive support

Office coordination

Administration

Communication

Microsoft Office

Independent work

Team collaboration

Detail orientation

AI fluency

Curiosity with AI

Educación

Bachelor's degree or equivalent experience

Herramientas

Word

Excel

PowerPoint

Outlook

Descripción del empleo

Restaurant365 is seeking an experienced executive assistant to support senior leaders in a fast-paced, hybrid environment. You will manage calendars, coordinate travel, prepare materials, and help optimize time and priorities while maintaining confidentiality and professionalism.

This role emphasizes AI-enabled productivity, process improvements, event coordination, and seamless office operations. You’ll interact with internal teams and external partners, handle sensitive information, and