Executive Assistant with Asana Proficiency (PH) - Wing Assistant

Wing Assistant - India; Berkeley (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant - India is seeking an experienced Executive Assistant to provide proactive support to senior leaders. The role requires strong calendar management, communication, and travel coordination across time zones.

The ideal candidate has at least 3 years in an EA role supporting multiple leaders, is proficient with Asana, Google Calendar, Gmail, Slack, and Mac OS, and holds a Bachelor’s degree or equivalent. This is a remote position with flexible hours and growth opportunities.

Qualifications

• Experience as an Executive Assistant to C-levels or similar supporting multiple leaders across time zones.
• Bachelor’s degree or certificate course is required.
• Proficiency in Asana, Google Calendar, Gmail and Slack is required.
• Strong written and spoken English and excellent phone/email communication.
• Comfort with confidential information and discretion.

Responsibilities

• Manage complex calendars across multiple time zones and prioritise meetings.
• Coordinate and organize meetings, agendas, notes, and follow-ups.
• Handle internal and external communications and task-based messaging.
• Arrange domestic and international travel and related logistics.
• Provide proactive administrative support for events and onboarding.

Skills

Excellent communication

Time management

Proactive attitude

Graveyard shift flexibility

Education

Bachelor’s degree

Tools

Asana

Google Calendar

Gmail

Slack

Mac OS

MS Office

Job description

Executive Assistant with Asana Proficiency (Remote)

Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

Duties And Responsibilities Include But Are Not Limited To

• Calendar and Schedule Management:
  • Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
  • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
• Communication Management:
  • Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
  • Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
• Meeting Coordination:
  • Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  • Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
• Travel Coordination:
  • Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Administrative Support:
  • Handle confidential information with discretion and professionalism.
  • Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
• Team Collaboration:
  • Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Qualifications

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
• Experience working on a Mac operating system is required.
• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: Depends on the leader’s time zone

Location: This is a remote job

Salary Package: (3-5 years experience) At least PHP 60,000

Please Note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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