Remote Executive Assistant - PH - Wing Assistant

Wing Assistant - India; Berkeley (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Paid Training

100% Work-From-Home

Career Growth

Holiday & Overtime Pay

Inclusive Culture

Upskilling Opportunities

Fun Work Environment

Job summary

Wing is seeking an Executive Assistant to support the C-suite in a fully remote role. You will handle invoices, data entry, calendar coordination, travel bookings, and client communications with professionalism.

This position requires strong English communication, excellent organization, and the ability to manage multiple tasks in a fast-paced environment. You will work with a proactive team and contribute to reports and presentations for leadership.

Qualifications

• Bachelor's degree or any certificate course required.
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech savvy with cloud services, VOIP, and current technologies.
• Experience with MS Office and calendars (Google Calendar).
• Proactive attitude and willingness to be trained.
• Able to work a graveyard shift.

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and prepare reports for comparative analysis.
• Store and organize documents and files.
• Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods and secure samples.
• Store, update and collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication and organize company data.
• Coordinate team calendars, prevent scheduling conflicts and ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls and make calls for appointments or inquiries.
• Reply to emails, follow up on correspondence, organize inbox by client preferences.
• Synthesize data and other content into reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks.

Skills

Executive support to C-levels

English communication

Organizational & time management

Tech savvy

MS Office / spreadsheets

Calendar management

Proactive attitude

Graveyard shift readiness

Education

Bachelor's degree or any certificate course

Job description

AFM – Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we're looking for an Executive Assistant to start immediately!

Duties And Responsibilities Include But Are Not Limited To

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule:

US work hours (20-40 hours per week)

Location:

This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500