Executive Assistant (BIL)

Berry Virtual; United States; Remote; USD 40,000 - 70,000; Full time

Benefits offered by this job

Permanent remote work setup

Competitive starting rate paid in USD

Internet Allowance

Medical Allowance

Retirement Fund

Paid US holidays

Paid Vacation and Sick Leaves

Job summary

A dynamic virtual support company is seeking an Executive Assistant to manage executive calendars, handle communications, and support various administrative tasks. The successful candidate will demonstrate exceptional organizational and communication skills, manage multiple responsibilities, and maintain confidentiality. This role offers a permanent remote work setup with competitive benefits including medical and internet allowances, and paid time off. Join us to contribute to operational efficiency in a remote environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Ability to manage multiple mailboxes and provide exemplary client service.
• Willingness to work in US time zones (PST, EST, CST).

Responsibilities

• Manage and maintain calendars and schedule appointments.
• Handle communications including emails and phone calls.
• Collaborate with team members for seamless operations.

Skills

Organizational skills

Time-management

Multitasking abilities

Written and verbal communication skills

Familiarity with social media platforms

Education

High school diploma or equivalent

Tools

Monday.com

Asana

Trello

Zoom Workplace

RingCentral

Hubspot

Job description

[Kindly submit your updated English resume]

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities

• Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients
• Utilize software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed.
• Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.
• Assist in the preparation and distribution of reports, presentations, and other documents as required.
• Provide exemplary client service by promptly addressing inquiries and concerns.
• Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect.
• Collaborate with team members to ensure seamless operations and support across departments.
• Maintain confidentiality and discretion when handling sensitive information.
• Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes

Qualifications

• Proven experience as an Executive Assistant and Admin Role or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Familiarity with managing social media platforms and content management.
• Ability to maintain confidentiality and handle sensitive information.
• Willingness to work in US time zones (PST, EST, CST).
• High school diploma or equivalent.

System and Work Setup Requirements

• A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.
• Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
• Headset/earphone with noise cancellation and webcam at 720p or higher resolution
• A designated, quiet, and well-organized workspace free from distractions to facilitate focused work

Benefits

• Permanent remote work setup
• Competitive starting rate paid in USD
• Internet Allowance
• Medical Allowance
• Retirement Fund
• Paid US holidays
• Paid Vacation and Sick Leaves