Costing Bookkeeper (Expert Level) - Wing Assistant

Wing Assistant - India; Berkeley (CA); On-site; USD 9,600 - 15,000; Full time

Benefits offered by this job

Health Insurance

Performance incentives

Job security and stability

Paid training

100% Work-From-Home

Inclusive culture

Upskilling opportunities

Career growth

Fun work environment

Holiday & overtime pay

Job summary

Wing is seeking an Executive Assistant to support C-level executives in a remote capacity. The role involves handling communications, scheduling, data entry, and reports, with a strong emphasis on organization and proactive support.

The position is remote with US work hours (20-40 hours per week). A Bachelor's degree or certificate is required, plus 3+ years as an EA to executives. Candidates must be proficient in English and MS Office, with experience in calendars and CRM workflows.

Qualifications

• 3+ years experience as an EA to C-levels (CEO/COO)
• Bachelor’s degree or certificate required
• Excellent phone, email, and IM communication skills
• Excellent English (written and spoken, at least B2)
• Strong organizational and time management abilities
• Tech savvy with current technologies (desktop sharing, cloud, VoIP)
• Proficient in word processing and spreadsheets (MS Office)
• Familiar with online calendars and scheduling (Google Calendar)
• Proactive attitude and willingness to be trained
• Able to work graveyard shifts

Responsibilities

• Create and send statements or invoices, track payments, and record expenses
• Gather data and prepare reports on industry trends and best practices
• Store and organize documents and files
• Data entry: lead lists, minutes, payroll information, research notes
• Research products and secure samples
• Manage CRM campaign data for marketing/sales
• Monitor projects, organize company data, and coordinate calendars
• Prepare itineraries, hotels, rental cars for trips
• Handle calls and emails, schedule appointments, and inbox management
• Synthesize data into reports and slides
• Upload videos and manage account profiles
• Ad hoc tasks as needed

Skills

Executive support

Communication

English proficiency

Organization

Tech savvy

MS Office / Google Calendar

Proactive attitude

Graveyard shift flexibility

Education

Bachelor’s degree or certificate

Tools

MS Office

Google Calendar

Cloud services

VoIP

Job description

AFM - Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties And Responsibilities Include But Are Not Limited To

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule:

US work hours (20-40 hours per week)

Location:

This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please Note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.