Executive Assistant

Evlo AI; Washington (District of Columbia); Remote; USD 70,000 - 120,000; Full time

Job summary

Evlo AI is seeking an experienced Executive Assistant to serve as the operational engine for senior leadership. You will manage calendars, draft communications, coordinate cross-functional work, and protect leadership’s focus on product, customers, and growth.

In this remote-first, high-trust role you’ll anticipate needs, organize priorities across 2–3 executives, and act as a hub for a distributed team, handling travel, documents, and confidential information with discretion.

Qualifications

• 3–6 years of executive support at C-level or VP-level.
• Expert command of Google Workspace, Slack, Zoom; calendar management at scale.
• Ability to juggle multiple executives' priorities without missing details.
• Excellent written and verbal communication; polished correspondence.
• Experience handling confidential information with sound judgment; degree required.
• Bonus: startup or venture-backed experience; event planning; procurement tooling.

Responsibilities

• Manage calendars for 2–3 senior executives across time zones.
• Coordinate domestic and international travel end-to-end.
• Draft and triage high-volume email and Slack communications.
• Plan leadership meetings, board materials, all-hands, offsites.
• Track action items and maintain organized docs in Google Workspace and Notion.
• Process expense reports, invoices, light procurement.
• Handle sensitive information with absolute discretion.

Skills

Executive support

Calendar management

Communication

Confidentiality

Cross-functional coordination

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Slack

Zoom

Notion

Asana

Confluence

Job description

About The Role

The role is the operational engine behind senior leadership at a fast-growing technology company: managing executive calendars, communications, and cross-functional coordination so leaders can stay focused on product, customers, and growth.

This is a high-trust, high-throughput position. The successful candidate will anticipate needs before they're raised, keep multiple executives' priorities organized, and serve as a connective hub for a distributed, remote-first team.

Key Responsibilities

• Manage complex, evolving calendars for 2-3 senior executives, resolving conflicts and protecting focus time across multiple time zones
• Coordinate domestic and international travel end-to-end, including flights, lodging, ground transport, and visa or expense documentation
• Draft, triage, and prioritize high-volume email and Slack communications on behalf of executives, flagging items that need immediate attention
• Plan and execute leadership meetings, board materials, all-hands, offsites, and team events from agenda to logistics to follow-up
• Track action items across stakeholders, chase loose ends, and maintain organized systems for docs, contracts, and records in Google Workspace and Notion
• Process expense reports, invoices, and light procurement using tools like Expensify or Ramp
• Handle sensitive personnel, financial, and business information with absolute discretion

What We Are Looking For

• 3-6 years of executive assistant, chief-of-staff, or office management experience supporting C-level or VP-level leaders
• Expert command of Google Workspace, Slack, Zoom, and calendar management at scale; familiarity with Notion, Asana, or Confluence
• Demonstrated ability to juggle competing priorities from multiple executives without dropping detail
• Excellent written and verbal communication, including drafting polished correspondence on behalf of leadership
• Proven track record handling confidential information with sound judgment
• Bachelor's degree or equivalent practical experience
• Bonus: experience at a startup or venture-backed company; event planning for offsites or conferences; familiarity with expense and procurement tooling