Executive Assistant | University Hospital Administration

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Retirement plan options

Health insurance that begins on day 1

Paid vacation and sick leave

Job summary

The Ohio State University Wexner Medical Center is seeking an Executive Assistant to support the Administrator and Administrative Directors in UH Administration. The role involves coordinating day-to-day activities, travel, calendars, and projects, and preparing materials for meetings.

You will draft letters/reports, take minutes, arrange meetings, travel, order supplies, and assist with senior leaders' calendars as needed. Strong judgment and discretion are essential.

Qualifications

• Bachelor's degree or equivalent experience required.
• Administrative experience in a hospital/administrative setting preferred; supporting multiple leaders is desirable.
• Ability to prioritize and exercise sound judgment in confidential matters.
• Strong communication, data gathering, and problem-solving skills.

Responsibilities

• Coordinate day-to-day activities, travel, calendars and projects for the Administrator and Administrative Directors.
• Develop meeting materials, draft letters/reports, take minutes and arrange meetings.
• Assist with other senior leaders' calendars and tasks within UH Administration as needed.
• Demonstrate discretion and professional conduct in all interactions and decisions.

Skills

Prioritization

Discretion

Communication

Interpersonal skills

Education

Bachelor's degree or equivalent

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

Scope of Position

The Executive Assistant coordinates and manages the administrative activities of The Ohio State University Hospital (hereafter UH) under the direction of the Administrator and Administrative Directors, of the hospital. This position requires the ability to effectively communicate across internal and external organizations while working with staff and management across multiple departments and hospitals. Provides assistance to other senior leaders within UH Administration which requires considerable discretion and judgement as dealing in matters of a highly confidential nature. Oversees office matters relating to facilities and supplies. The UH administrative suite supports the University Hospital senior leadership team that is responsible for leading the day-to-day operations.

Position Summary

This position will have the primary responsibility of coordinating and managing the day-to-day activities, travel, calendars, and projects supporting the Administrator and Administrative Directors as assigned. This position will involve interactions at all levels of the organization and the public. This position will be responsible for developing and coordinating materials needed for meetings and following up on multiple requests. This position will draft and compose letters and/or reports, take meeting minutes, arrange meetings, make reservations, travel, order supplies, food, and other duties as requested. This position will also be responsible for assisting with other senior leader's calendars and tasks within UH Administration as needed.

Organizational Expectations

Practices within the Medical Center's policies and procedures. Adheres to the Value statements as demonstrated through positive patient and guest relations, positive and effective interactions with staff, and formulating and meeting developmental goals. Maintains professional conduct and promotes a positive team attitude by adhering to organizational expectations. Promotes teamwork through mutual respect for co-workers, developing positive interpersonal relationships and lending assistance as needed.

Minimum Qualifications

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years' experience in administrative capacity is required.
• This position will require a person with sound judgment and the ability to prioritize.
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.
• Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions.

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.