Executive Assistant to VPs — Travel, Calendar & Strategy

020 Cisco Systems, Inc.; Bellevue (WA); Remote; USD 92,000 - 119,000; Full time

Job summary

Cisco Systems, Inc. in the United States seeks an experienced executive assistant to support two VPs within the Renewal Operations team. You will manage calendars, coordinate travel, plan meetings, and prepare briefing materials to ensure executives are well-prepared for engagements.

The role requires discretion, excellent communication, and the ability to balance strategic and hands-on administrative work in a fast-paced, high-tech environment.

Qualifications

• 4+ years experience in administrative environment.
• A minimum of 2 years supporting a principal at director level or above.
• Expert knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with all levels of Executive/Senior staff and clients.

Responsibilities

• Calendar Management: prioritize VP schedules and meetings; determine who attends on behalf of the principal.
• Event speaking engagement coordination with communications team to prepare content for engagements.
• Meeting planning and organization: assemble agendas, locations, technology, and logistics; prepare briefing documents and post-meeting action items.
• Travel briefings: compile travel packs for international trips and large domestic events; manage travel logistics and expenses.
• Correspondence/approvals: act as proxy for communications and approvals; resolve routine matters and mentor others on problem solving.
• Travel and expense management: arrange global travel optimizing itineraries and Cisco expenses, leveraging airline relationships when possible.
• Special projects: provide analytical support for executives, research issues, compile data, prepare reports.
• Large corporate events: brief itineraries and accompany VP to events like GSX; use executive assistants as needed.
• Confidentiality: handle sensitive matters and materials professionally.

Skills

Calendar management

Travel coordination

Executive support

Meeting planning

Communication skills

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. in the United States seeks an experienced executive assistant to support two VPs within the Renewal Operations team. You will manage calendars, coordinate travel, plan meetings, and prepare briefing materials to ensure executives are well-prepared for engagements.

The role requires discretion, excellent communication, and the ability to balance strategic and hands-on administrative work in a fast-paced, high-tech environment.