Remote Executive Assistant to VPs | Calendar & Travel Pro

Cisco Systems, Inc; United States; Remote; USD 92,000 - 119,000; Full time

Job summary

Cisco Systems, Inc. is seeking an experienced executive administrative professional to support VP-level leadership. The role involves managing calendars, coordinating travel for international and large domestic events, and preparing briefing materials.

You will coordinate engagements, draft agendas, and convey critical information to executives and staff. You will handle confidential matters with discretion, balance strategic and tactical tasks, and thrive in a fast-paced environment.

Qualifications

• 4+ years experience in administrative environment.
• Experience supporting a principal who was at director level or above.
• Excellent verbal and written communication skills including ability to connect with all levels of Executive/Senior staff and clients.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.

Responsibilities

• Calendar Management: Prioritizes VP's calendar and attendees for meetings.
• Event Speaking Engagement Coordination: Manages VP engagements and content needs with communications team.
• Meeting Planning and Organization: Plans meetings, drafts agendas, and handles logistics.
• Travel Briefing Preparation: Builds travel packs for international and large domestic events.
• Correspondence/Approvals: Acts as proxy for communications and approvals as authorized.
• Travel and Expense Management: Arranges global travel and manages expenses for VP.
• Special Projects: Provides analytical support for executives on special projects.
• Large Corporate Events: Prepares itineraries and accompanies VP to events such as GSX.
• Confidentiality: Handles sensitive information with discretion.

Skills

4+ years experience

Experience supporting a principal at a

Excellent verbal and written comms

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. is seeking an experienced executive administrative professional to support VP-level leadership. The role involves managing calendars, coordinating travel for international and large domestic events, and preparing briefing materials.

You will coordinate engagements, draft agendas, and convey critical information to executives and staff. You will handle confidential matters with discretion, balance strategic and tactical tasks, and thrive in a fast-paced environment.