Hybrid Senior Executive Assistant to VP | Strategic Support

Cisco; San Jose (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Cisco is seeking an experienced Executive Administrative Assistant to support the VP of Product Management in a hybrid role based in San Jose, CA. The role involves managing calendars, coordinating events and travel, handling confidential correspondence, and mentoring junior admins.

You will partner with cross-functional teams, ensure seamless scheduling, prepare briefings, and support large corporate events.

Qualifications

• Experience supporting VP-level executives in fast-paced environments.
• Excellent calendar management and scheduling skills.
• Strong organizational and logistics coordination for meetings and events.
• Travel planning and expense management experience.
• Ability to handle confidential information with integrity.
• Mentor junior administrative staff and collaborate cross-functionally.

Responsibilities

• Calendar Management: manage VP’s calendar and schedule, prioritizing conflicts and following up to ensure completion.
• Event Speaking Engagement Coordination: maintain the VP’s engagements and coordinate content needs with the communications team.
• Meeting Planning and Organization: plan meetings, assemble agendas, arrange logistics and prepare briefing notes.
• Travel Briefing Preparation: create travel packs and coordinate international travel logistics.
• Correspondence/Approvals: act as proxy for communications and approvals; filter routine matters and resolve issues.
• Travel and Expense Management: arrange global travel and manage expenses for the VP.
• Special Projects: provide analytical support and prepare reports for executive use.
• Large Corporate Events: prepare itineraries and accompany VP at major events.
• Confidentiality: handle highly confidential material with discretion.
• Mentor new EAs and lead a community of admins across the organization.

Skills

Calendar management

Event coordination

Meeting planning

Travel planning

Expense management

Executive support

Confidentiality

Mentoring admins

Cross-functional work

Job description

Cisco is seeking an experienced Executive Administrative Assistant to support the VP of Product Management in a hybrid role based in San Jose, CA. The role involves managing calendars, coordinating events and travel, handling confidential correspondence, and mentoring junior admins.

You will partner with cross-functional teams, ensure seamless scheduling, prepare briefings, and support large corporate events.