Executive Assistant to VPs - Remote & Global Events

BMC Software; New York (NY); Hybrid; USD 74,000 - 123,000; Full time

Job summary

BMC Software is seeking a Group Executive Assistant to support the IZOT leadership team in the NYC area. The role focuses on calendar management, travel logistics, and confidential executive support, with occasional travel to events and domestic/international coordination.

The successful candidate will have extensive experience supporting senior leaders, strong organizational skills, and proficiency with AI-assisted productivity tools. Hybrid work arrangement and travel flexibility are offered.

Qualifications

• Minimum of 10 years of executive-level support.
• Experience supporting multiple senior leaders simultaneously.
• Experience coordinating complex travel logistics and events.

Responsibilities

• Manage VP calendars and leadership meetings.
• Coordinate domestic and international travel and expenses.
• Handle visa requirements and travel disruptions.
• Maintain travel budget and expense reports.
• Protect confidential information with discretion.
• Liaise with stakeholders for meetings.
• Organize events and executive dinners, ~3 in-person per quarter.
• Provide backup for other assistants and support ad hoc projects.
• Collaborate with HR, Finance, Marketing, Legal, Sales.
• Manage procurement and vendor relations for events.

Skills

Calendar management

Travel planning

Executive support

Discretion & professionalism

Event planning

Cross-functional collaboration

Vendor management

Proactive mindset

Tools

Microsoft Office

Copilot

AI tooling

Job description

BMC Software is seeking a Group Executive Assistant to support the IZOT leadership team in the NYC area. The role focuses on calendar management, travel logistics, and confidential executive support, with occasional travel to events and domestic/international coordination.

The successful candidate will have extensive experience supporting senior leaders, strong organizational skills, and proficiency with AI-assisted productivity tools. Hybrid work arrangement and travel flexibility are offered.