Executive Assistant I: Multi-VP Support, Onsite in NYC

BCforward; New York (NY); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Competitive compensation

Global opportunities

Inclusive culture

Exposure to cutting-edge tech

Job summary

BCforward is seeking an Executive Assistant I to join our team in New York City on site. The role centers on supporting three VPs with complex calendar management, travel logistics, and cross-functional coordination across marketing and creative teams.

The ideal candidate brings 5+ years of executive support experience, outstanding organizational skills, and proficiency with Microsoft Office/365, Outlook, Teams, and Excel.

Qualifications

• 5+ years of experience supporting senior executives, preferably in entertainment, media, advertising, marketing, creative, or similar fast-paced environments.
• Exceptional organization, time management, and ability to manage multiple executives and competing priorities with attention to detail.
• Strong written and verbal communication skills and sound judgment with confidential information.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management or collaboration tools.
• Ability to remain calm, professional, and solutions-oriented under pressure and in changing environments.

Responsibilities

• Provide executive support to three VPs (Creative, Marketing, Media Planning), including complex calendar management across internal teams, senior leadership, agencies, partners, and external stakeholders.
• Coordinate meetings, agendas, rooms, video conferences, and prepare materials, decks, documents, and talking points.
• Arrange and manage travel logistics, itineraries, expense reports, and last-minute changes for 2-3 executives.
• Support PowerPoint presentations and Excel spreadsheets, including data management tasks.
• Facilitate logistics for campaigns, launches, tentpoles, key art, shoots, presentations, and other marketing initiatives across Creative, Media Planning, Programming, Publicity, Social, Production, and agencies.
• Maintain organized folders, decks, contact lists, and project documentation.
• Protect executive focus time and business priorities, resolving conflicts proactively.
• Serve as a professional point of contact.
• Handle sensitive and confidential information with discretion.
• Follow through on action items and communicate updates.

Skills

Executive support

Calendar management

Cross-functional coordination

PowerPoint

Excel

Microsoft Office/365

Communication

Tools

PowerPoint

Outlook

Teams

Excel

Job description

BCforward is seeking an Executive Assistant I to join our team in New York City on site. The role centers on supporting three VPs with complex calendar management, travel logistics, and cross-functional coordination across marketing and creative teams.

The ideal candidate brings 5+ years of executive support experience, outstanding organizational skills, and proficiency with Microsoft Office/365, Outlook, Teams, and Excel.