Executive Assistant to VPs — Calendar, Travel & Materials

Socket.dev; Ephrata (Lancaster County); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Comprehensive health benefits

Retirement savings plan

Paid time off (PTO)

Education assistance

Financial education and support (Daily

Expanded Paid Parental Leave

Job summary

WellSpan is seeking an Executive Assistant to provide high‑level administrative support to its Vice Presidents. You will manage complex calendars, coordinate travel, prepare presentations, and draft reports to help executives stay focused and effective.

You will maintain confidentiality, facilitate coordination with partners and candidates, and contribute to process improvements through Lean thinking. This role reports to the Manager, Executive Services.

Qualifications

• Minimum education: High School Diploma or GED required; Associates degree preferred.
• Work experience: 4 years relevant experience; business administration experience required.

Responsibilities

• Develops strong relationships with executive clients to meet needs.
• Maintains confidentiality of sensitive information.
• Manages complex calendaring to prioritize meetings and travel time.
• Reviews calendars weekly and adjusts for 4–6 weeks ahead.
• Prepares meeting materials, reports and presentations as needed.
• Makes travel arrangements following policy and procedures.
• Participates in team huddles and supports process improvements using Lean thinking.
• Provides back up coverage and supports events as needed.

Skills

Calendar management

Confidentiality

PowerPoint

Travel coordination

Meeting prep

Lean thinking

Relationship building

Team collaboration

Education

High School diploma or GED

Associates degree preferred

Job description

WellSpan is seeking an Executive Assistant to provide high‑level administrative support to its Vice Presidents. You will manage complex calendars, coordinate travel, prepare presentations, and draft reports to help executives stay focused and effective.

You will maintain confidentiality, facilitate coordination with partners and candidates, and contribute to process improvements through Lean thinking. This role reports to the Manager, Executive Services.