Executive Assistant

Socket.dev; Ephrata (Lancaster County); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Comprehensive health benefits

Retirement savings plan

Paid time off (PTO)

Education assistance

Financial education and support (Daily

Expanded Paid Parental Leave

Job summary

WellSpan is seeking an Executive Assistant to provide high‑level administrative support to its Vice Presidents. You will manage complex calendars, coordinate travel, prepare presentations, and draft reports to help executives stay focused and effective.

You will maintain confidentiality, facilitate coordination with partners and candidates, and contribute to process improvements through Lean thinking. This role reports to the Manager, Executive Services.

Qualifications

• Minimum education: High School Diploma or GED required; Associates degree preferred.
• Work experience: 4 years relevant experience; business administration experience required.

Responsibilities

• Develops strong relationships with executive clients to meet needs.
• Maintains confidentiality of sensitive information.
• Manages complex calendaring to prioritize meetings and travel time.
• Reviews calendars weekly and adjusts for 4–6 weeks ahead.
• Prepares meeting materials, reports and presentations as needed.
• Makes travel arrangements following policy and procedures.
• Participates in team huddles and supports process improvements using Lean thinking.
• Provides back up coverage and supports events as needed.

Skills

Calendar management

Confidentiality

PowerPoint

Travel coordination

Meeting prep

Lean thinking

Relationship building

Team collaboration

Education

High School diploma or GED

Associates degree preferred

Job description

General Summary

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.

Responsibilities

Duties and Responsibilities

Essential Functions:

• Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.
• Maintains strict confidentiality of sensitive information.
• Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.
• Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.
• Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).
• Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.
• Organizes and provides assistance during events.
• Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.
• Makes travel arrangements following WellSpan policies.
• Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.
• Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.
• Provides back up coverage for other members of the team and fulfills building duties as assigned.
• Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.

Qualifications

Qualifications

Minimum Education:

• High School Diploma or GED Required
• Associates Degree Preferred

Work Experience:

• 4 years Relevant experience. Required and
• Business Administration experience. Required

Benefits Offered:

• Comprehensive health benefits
• Retirement savings plan
• Paid time off (PTO)
• Education assistance
• Financial education and support, including DailyPay
• Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)