Executive Assistant

WellSpan Health; Ephrata (Lancaster County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

PTO

Education assistance

DailyPay

Expanded Paid Parental Leave

Job summary

WellSpan Health is seeking an experienced Executive Assistant to support Vice Presidents and participate in the Executive Services Network. You will manage complex calendars, prepare meeting materials, and arrange travel in alignment with WellSpan policies.

The role emphasizes maintaining confidentiality and building strong relationships with community leaders and external partners. Candidates should have a High School Diploma or GED, an Associates degree preferred, and at least 4 years of

Qualifications

• High School Diploma or GED is required.
• Associates Degree is preferred.
• 4 years of relevant experience and Business Administration experience are required.

Responsibilities

• Develops strong relationships with executive clients to meet their needs.
• Maintains strict confidentiality of sensitive information.
• Manages complex calendars to prioritize meetings and coordinate travel as needed.
• Reviews calendars weekly and adjusts for 4–6 weeks ahead and last-minute changes.
• Anticipates executives' needs and prepares materials for meetings and reporting.
• Prepares meeting materials and presentations for internal and external meetings.
• Organizes and assists during events.
• Creates PowerPoint presentations, reports, memos, and other documents for executives.
• Arranges travel following company policies.
• Participates in team meetings and professional development.
• Leverages data and Lean thinking to improve processes and standard work.
• Provides back-up coverage for team members and supports building duties.
• Contributes to a collaborative, safe, inclusive, and productive work environment.

Skills

Administrative skills

Calendar management

Confidentiality

Education

High School Diploma or GED

Associates Degree

Tools

PowerPoint

Job description

JOB DESCRIPTION

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.

General Summary

WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.

Responsibilities

• Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.
• Maintains strict confidentiality of sensitive information.
• Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.
• Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.
• Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).
• Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.
• Organizes and provides assistance during events.
• Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.
• Makes travel arrangements following WellSpan policies.
• Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.
• Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.
• Provides back up coverage for other members of the team and fulfills building duties as assigned.
• Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.

Qualifications

Minimum Education

• High School Diploma or GED Required
• Associates Degree Preferred

Work Experience

• 4 years Relevant experience. Required and
• Business Administration experience. Required

Benefits Offered

• Comprehensive health benefits
• Retirement savings plan
• Paid time off (PTO)
• Education assistance
• Financial education and support, including DailyPay
• Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinjoinwellspan.org)