Executive Assistant to VP: Calendar Mastery & Ops Support

WellSpan Health; Ephrata (Lancaster County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

PTO

Education assistance

DailyPay

Expanded Paid Parental Leave

Job summary

WellSpan Health is seeking an experienced Executive Assistant to support Vice Presidents and participate in the Executive Services Network. You will manage complex calendars, prepare meeting materials, and arrange travel in alignment with WellSpan policies.

The role emphasizes maintaining confidentiality and building strong relationships with community leaders and external partners. Candidates should have a High School Diploma or GED, an Associates degree preferred, and at least 4 years of

Qualifications

• High School Diploma or GED is required.
• Associates Degree is preferred.
• 4 years of relevant experience and Business Administration experience are required.

Responsibilities

• Develops strong relationships with executive clients to meet their needs.
• Maintains strict confidentiality of sensitive information.
• Manages complex calendars to prioritize meetings and coordinate travel as needed.
• Reviews calendars weekly and adjusts for 4–6 weeks ahead and last-minute changes.
• Anticipates executives' needs and prepares materials for meetings and reporting.
• Prepares meeting materials and presentations for internal and external meetings.
• Organizes and assists during events.
• Creates PowerPoint presentations, reports, memos, and other documents for executives.
• Arranges travel following company policies.
• Participates in team meetings and professional development.
• Leverages data and Lean thinking to improve processes and standard work.
• Provides back-up coverage for team members and supports building duties.
• Contributes to a collaborative, safe, inclusive, and productive work environment.

Skills

Administrative skills

Calendar management

Confidentiality

Education

High School Diploma or GED

Associates Degree

Tools

PowerPoint

Job description

WellSpan Health is seeking an experienced Executive Assistant to support Vice Presidents and participate in the Executive Services Network. You will manage complex calendars, prepare meeting materials, and arrange travel in alignment with WellSpan policies.

The role emphasizes maintaining confidentiality and building strong relationships with community leaders and external partners. Candidates should have a High School Diploma or GED, an Associates degree preferred, and at least 4 years of