Travel-Ready Executive Assistant to VP Team

Westlake Management Services, Inc.; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Westlake Chemical seeks a Senior Assistant to provide advanced administrative support to one or more Vice Presidents. The role requires exceptional organization, communication, and problem solving in a fast-paced environment.

Candidates should maintain confidentiality and exercise proactive judgment. Responsibilities include managing VP calendars, coordinating with stakeholders, organizing meetings and travel, and supporting linkages across executive teams.

Qualifications

• High school diploma or equivalent required; Bachelor's degree strongly preferred.
• Minimum 8+ years supporting senior management in an administrative capacity.
• Demonstrated autonomy, prioritization under pressure, and discretion.
• Advanced proficiency with Microsoft Office Suite and familiarity with AI productivity tools.

Responsibilities

• Manage complex calendars for Vice Presidents and prioritize requests.
• Coordinate communications between VP and internal/external stakeholders; ensure timely follow-up.
• Organize meetings/events: logistics, agendas, materials, minutes, action tracking.
• Arrange domestic and international travel with itineraries and expense reports.
• Identify administrative/operational improvements and maintain confidentiality.

Skills

Calendar management

Communication skills

Problem solving

Discretion

Autonomy

Stakeholder coordination

Education

High school diploma

Bachelor's degree preferred

Tools

SAP

Microsoft Office

SharePoint

AI productivity tools

Job description

Westlake Chemical seeks a Senior Assistant to provide advanced administrative support to one or more Vice Presidents. The role requires exceptional organization, communication, and problem solving in a fast-paced environment.

Candidates should maintain confidentiality and exercise proactive judgment. Responsibilities include managing VP calendars, coordinating with stakeholders, organizing meetings and travel, and supporting linkages across executive teams.