Executive Administrative Assistant

Northrop Grumman; United States; On-site; USD 79,000 - 132,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Northrop Grumman Aeronautics Systems in Palmdale, CA seeks an Executive Assistant to support the Vice President. You will manage complex calendars, coordinate travel, and prepare materials for senior leadership while upholding strict confidentiality and professionalism.

The role requires strong communication and organizational skills, ability to handle multiple priorities, and experience with Microsoft Office Suite.

Qualifications

• High School diploma or equivalent with 8 years of related admin experience.

Responsibilities

• Responsive travel planning and expense report support.
• Calendar/meeting management for executive levels.
• Understand and apply company policies for planning/expensing catering, OIE, Indirect, and unallowable policies for meetings and office purchases.
• Support a matrixed team with light travel/expense tasks.
• Attend staff meetings, take notes, and capture actions.
• Proficient in MS Office: Outlook (expert), PowerPoint, Excel.
• Interact with all levels of management and assistants to support multiple leaders.

Skills

Strong communication skills

Interpersonal skills

Self-motivated

Education

High School diploma or equivalent

Bachelor's Degree

Tools

Outlook

PowerPoint

Excel

Concur

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: No

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems

is seeking an Executive Assistant to the Vice President. This role will perform a variety of activities in support of special programs team as well as executive support to visiting employees as needed. This position will be located in Palmdale, CA.

Position Overview

In this position you will work closely with senior executives, customers, and government representatives, both internally and externally. The ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently.

To be successful you must be an exceptional team player, proactive, self-motivated, collaborative, well-organized and detail oriented. Must be able to work with minimal supervision. Must provide excellent follow-through, exercise good judgment, demonstrate flexibility and agility, manage schedule conflicts, and prioritize multiple tasks with competing deadlines.

The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels, demonstrating tact, diplomacy, discretion, and judgment when conveying and gathering and sharing relevant information.

The selected candidate will be responsible for, but not limited to the following:

• Responsive travel planning and expense report support.
• Calendar/meeting management for executive levels
• Strong/thorough understanding of Company policies for planning/expensing catering, OIE, Indirect, and unallowable policies for diverse meeting support and office supply purchasing needs
• Support a matrixed team (light travel/expense support)
• Ability to attend staff meetings and take notes, capture meeting actions
• Strong MS Office skills: to include Outlook (expert); PowerPoint and Excel
• Ability to work with all levels of management and their assistants; ability to support multiple leaders within the corporate office and Sector HQ

You’ll Be a Great Fit If You

• Are a self-motivated, collaborative team player who thrives in a fast-paced environment
• Serve as a trusted advisor and work in partnership with others
• Have a demonstrated ability to manage and drive multiple projects to completion
• Have excellent interpersonal skills and can work with all levels of management
• Have exceptional organizational skills and can prioritize work and follow through on commitments
• Exercise good judgement
• Demonstrate flexibility and agility

Basic Qualifications

• High School diploma or equivalent and 8 years additional education or experience in an administrative professional related field
• Ability to obtain and maintain a DoD Secret Security Clearance and Special Program Access within a reasonable period of time as determined by the needs of the business
• Experience in Microsoft Office Suite
• Ability to work occasional overtime as needed

Preferred Qualifications

• Experience supporting international business needs
• Bachelor's Degree
• Current Secret or Top-Secret Clearance
• Experience in reviewing and editing written material for correct spelling and grammar
• Experience working with travel, expensing systems (iTrips, Concur or similar)
• Experience supporting senior level management/customers in a dynamic program environment

Primary Level Salary Range: $79,100.00 - $131,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.