Executive Assistant to VP of Operations (Hybrid)

Chesapeake Conservancy; Annapolis (MD); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical plan

Dental & Vision

HSA/FSA

Paid vacation & holidays

403(b) retirement plan with employer-m

Hybrid work arrangement

Job summary

Chesapeake Conservancy is seeking an experienced Executive Assistant to support the leadership team in a hybrid Annapolis office environment. The role reports to the Vice President of Operations and partners with the VP of Development and CEO for administrative needs.

The position requires 3-5 years of administrative experience, strong confidentiality, and excellent communication. Responsibilities include managing calendars, donor data, and office operations with a focus on discretion and

Qualifications

• 3-5 years of administrative experience.
• Excellent attention to detail.
• Ability to work independently and handle confidential information.
• Excellent communication skills both within and outside the organization.

Responsibilities

• Inputs development data into DonorPerfect or a future CRM.
• Prepares and distributes accurate donor acknowledgement letters.
• Deposits fundraising checks.
• Manages CEO calendar and coordinates scheduling and email requests.
• Assists CEO with administrative tasks as needed.
• Manages office supplies and inventory.
• Maintains Skedda calendar for the office.
• Inputs invoices into Bill.com.

Skills

Admin experience

Attention to detail

Independent work

Communication

Confidentiality

Time management

Tools

Microsoft Office Suite

Google Workspace

CRM (DonorPerfect)

Job description

Chesapeake Conservancy is seeking an experienced Executive Assistant to support the leadership team in a hybrid Annapolis office environment. The role reports to the Vice President of Operations and partners with the VP of Development and CEO for administrative needs.

The position requires 3-5 years of administrative experience, strong confidentiality, and excellent communication. Responsibilities include managing calendars, donor data, and office operations with a focus on discretion and