Executive Assistant

Chesapeake Conservancy; Annapolis (MD); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical plan

Dental & Vision

HSA/FSA

Paid vacation & holidays

403(b) retirement plan with employer-m

Hybrid work arrangement

Job summary

Chesapeake Conservancy is seeking an experienced Executive Assistant to support the leadership team in a hybrid Annapolis office environment. The role reports to the Vice President of Operations and partners with the VP of Development and CEO for administrative needs.

The position requires 3-5 years of administrative experience, strong confidentiality, and excellent communication. Responsibilities include managing calendars, donor data, and office operations with a focus on discretion and

Qualifications

• 3-5 years of administrative experience.
• Excellent attention to detail.
• Ability to work independently and handle confidential information.
• Excellent communication skills both within and outside the organization.

Responsibilities

• Inputs development data into DonorPerfect or a future CRM.
• Prepares and distributes accurate donor acknowledgement letters.
• Deposits fundraising checks.
• Manages CEO calendar and coordinates scheduling and email requests.
• Assists CEO with administrative tasks as needed.
• Manages office supplies and inventory.
• Maintains Skedda calendar for the office.
• Inputs invoices into Bill.com.

Skills

Admin experience

Attention to detail

Independent work

Communication

Confidentiality

Time management

Tools

Microsoft Office Suite

Google Workspace

CRM (DonorPerfect)

Job description

Level: Experienced

Job Location: Annapolis office - Annapolis, MD 21401

Position Type: Full Time

Salary Range: $50,000.00 - $60,000.00 Salary/year

Job Category: Administration

Job Type: Full-time, exempt

Reports To: Vice President of Operations

Direct Reports: None

Work Location: Annapolis, Maryland. The Chesapeake Conservancy office operates under a hybrid remote/in-person environment with two days in the office per week required.

Anticipated Start Date: October 2026

ABOUT CHESAPEAKE CONSERVANCY

Chesapeake Conservancy is the only watershed-wide organization focused on both land conservation and stream restoration to achieve a healthier Chesapeake Bay. We’re creating, using and sharing the latest groundbreaking data and technology, including artificial intelligence, to determine where to focus conservation efforts to have the greatest impact with the most efficient use of resources.

PRIMARY RESPONSIBILITY

The executive assistant provides administration support for the leadership team. This full-time position reports to the vice president of operations but will also receive direction from the vice president of development and CEO to provide administrative support. This detail-oriented individual handles confidential information with discretion and shows good judgement, communicates clearly and effectively and maintains trusting relationships with all staff members.

ESSENTIAL FUNCTIONS

Development

• Inputs development data into DonorPerfect or a future CRM
• Prepares and distributes accurate donor acknowledgement letters
• Deposits fundraising checks
• Other administrative duties as assigned

CEO Admin Support

• Maintains the CEO’s Chesapeake Conservancy calendar and coordinates incoming and outgoing scheduling and email requests
• Assists CEO in other administrative tasks upon request

Office Management

• Manages office supplies, keeping inventory of current supply levels and placing orders when needed to replenish materials
• Manages Skedda calendar for the office
• Inputs invoices into Bill.com

Other Duties as Assigned

REQUIRED SKILLS/ABILITIES

• 3-5 years of administrative experience
• Excellent attention to detail
• Ability to work independently
• Excellent communication skills both within and outside the organization
• Ability to maintain confidentiality
• Ability to manage time while juggling multiple projects from multiple sources

PREFERRED SKILLS/ABILITIES

• Proficiency in Microsoft Office Suite and Google Suite
• Experience with donor software or other CRM

COMPENSATION AND BENEFITS

The salary range for this position is $50,000 - $60,000 depending on relevant experience. The Conservancy offers a competitive employee benefits package that includes:

• 3 medical plans, plus dental and vision insurance plans. The Conservancy pays 70-75% of the premium for medical and dental.
• Health Savings Account and Flexible Spending Account options
• Life and AD&D insurance and long-term disability insurance. The Conservancy pays 100% of the premium for these ancillary benefits.
• 15 days paid vacation leave accrued annually, increased to 20 days after 5 years of service
• 4 weeks paid sick and family leave accrued annually
• 13 paid holidays
• 403(b) retirement plan with up to 5% employer match
• Alternate Work Week and flexible work hours available
• Hybrid work arrangement
• Opportunities for advancement and professional development

CHESAPEAKE CONSERVANCY IS AN EQUAL OPPORTUNITY EMPLOYER

We do not discriminate on the basis of race, religion, national origin, color, age, sex, pregnancy, disability, veteran status, sexual orientation, gender identity, genetic information, refusal to submit to a genetic test or to make available genetic test results, or any other legally protected characteristic.

If you require a reasonable accommodation for a disability during any part of the recruitment process, please contact HR Manager Helen Sieracki at [e-mail] or [phone].