Executive Assistant & Office Lead (Hybrid – Fairfax)

ECS; Merrifield (VA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

ECS is seeking an Office Manager/Executive Assistant to support the Vice President of Engineering Systems in Fairfax, VA (hybrid). The role combines executive support, office coordination, communication management, and administrative execution to ensure seamless daily operations.

The ideal candidate will have at least 3 years of dedicated executive support experience, experience supporting senior leadership, calendar management, travel coordination, and strong discretion with confidential

Qualifications

• Minimum of 3 years of dedicated executive administrative support experience, preferably in a fast-paced technical or large organizational environment.
• Demonstrated experience in effectively supporting senior leadership (e.g., VP-level or higher).
• Expertise in managing a complex executive calendar with sound judgment and prioritizing commitments.

Responsibilities

• Executive Support: Managing a complex executive calendar, coordinating meetings across senior stakeholders, and travel/expense management.
• Office Coordination: Supporting office logistics, supplies, and general team operational needs.
• Communication Management: Drafting and proofreading executive correspondence, screening calls, and managing email flow.
• Administrative Execution: Tracking deliverables, maintaining organization in a high-change environment, ensuring timely completion.

Skills

Executive support

Calendar management

Travel arrangements

Expense reporting

Communication management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Zoom

TEAMS

Expense systems

Job description

ECS is seeking an Office Manager/Executive Assistant to support the Vice President of Engineering Systems in Fairfax, VA (hybrid). The role combines executive support, office coordination, communication management, and administrative execution to ensure seamless daily operations.

The ideal candidate will have at least 3 years of dedicated executive support experience, experience supporting senior leadership, calendar management, travel coordination, and strong discretion with confidential