Executive Assistant to VP of Facilities & Support

Bristol Bay Area Health Corporation; Alaska; Vor Ort; USD 55.000 - 85.000; Vollzeit

Benefits dieser Stelle

Competitive pay

PTO

Health insurance

Dental insurance

Retirement plan with 401(k)

Life insurance

EAP

Zusammenfassung

Bristol Bay Area Health Corporation (BBAHC) is seeking an Executive Assistant to support the Vice President of Facilities and Support Services and department managers. This role coordinates communications, records, regulatory readiness, and financial documentation to ensure efficient operations in a rural Alaska healthcare system.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining

Qualifikationen

• High school diploma or GED.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Experience in office administration and records management.
• Ability to prioritize multiple deadlines and assignments.
• Strong written, verbal, and virtual communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Aufgaben

• Provide executive-level administrative support to the Vice President of Facilities and Support Services and to department managers as assigned.
• Coordinate calendars, meetings, conferences, trainings, and special events.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and hard-copy records, including regulatory, accreditation, and compliance documentation.
• Track project timelines, deadlines, deliverables, and administrative activities.
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
• Process and track purchase orders, invoices, and related financial documentation.
• Maintain department information systems and assist with work order management tracking and reporting.
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
• Manage incoming and outgoing correspondence and departmental communications.
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

Kenntnisse

MS Office

Office administration

Organizational skills

Written & verbal communication

Confidentiality

Problem-solving

Independent work

Ausbildung

Associate degree in Business Administration

Jobbeschreibung

Bristol Bay Area Health Corporation (BBAHC) is seeking an Executive Assistant to support the Vice President of Facilities and Support Services and department managers. This role coordinates communications, records, regulatory readiness, and financial documentation to ensure efficient operations in a rural Alaska healthcare system.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining