On-Site Executive Coordinator - Healthcare Admin & Operations

Alaska Behavioral Health; Anchorage (AK); On-site; USD 66,000 - 85,000; Full time

Job summary

Alaska Behavioral Health, based in Anchorage, seeks an Executive Coordinator to provide high-level administrative support to organizational leadership. You will manage calendars, schedule meetings, and coordinate travel and logistics to ensure executive time is used effectively.

This role also involves preparing correspondence, presentations, and reports, maintaining organized records, and handling confidential information with discretion.

Qualifications

• Strong organizational, time management, and multitasking skills.
• Proficient administrative and office skills, including calendar management, document preparation, meeting coordination, and record keeping.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence and interact effectively with diverse stakeholders.
• High level of professionalism, discretion, and ethical judgment in handling sensitive and confidential information.
• Comfort with technology, including Microsoft Office or similar tools, video conferencing platforms, and shared document systems.
• Demonstrated ability to work collaboratively with cross-functional teams and independently with minimal supervision.
• Relevant experience in executive support, office management, or administrative coordination; experience in healthcare or behavioral health settings is a plus.
• Associate’s or Bachelor’s degree in business administration, communications, or a related field preferred, or equivalent combination of education and experience.

Responsibilities

• Manage calendars and schedule meetings.
• Coordinate travel and logistics for executives.
• Prepare correspondence, presentations, and reports.
• Maintain organized records and handle confidential information.
• Facilitate communication between executives, staff, and external partners.
• Support board and committee meetings and special projects.
• Monitor deadlines, track action items, and identify process improvements.

Skills

Strong organizational skills

Time management

Multitasking

Calendar management

Documentation

Meeting coordination

Written and verbal communication

Professionalism and discretion

Education

Associate’s or Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Video conferencing platforms

Shared document systems

Job description

Alaska Behavioral Health, based in Anchorage, seeks an Executive Coordinator to provide high-level administrative support to organizational leadership. You will manage calendars, schedule meetings, and coordinate travel and logistics to ensure executive time is used effectively.

This role also involves preparing correspondence, presentations, and reports, maintaining organized records, and handling confidential information with discretion.