Executive Assistant

Bristol Bay Area Health Corporation; Alaska; Sur place; USD 55 000 - 85 000; Plein temps

Avantages offerts par ce poste

Competitive pay

PTO

Health insurance

Dental insurance

Retirement plan with 401(k)

Life insurance

EAP

Résumé du poste

Bristol Bay Area Health Corporation (BBAHC) is seeking an Executive Assistant to support the Vice President of Facilities and Support Services and department managers. This role coordinates communications, records, regulatory readiness, and financial documentation to ensure efficient operations in a rural Alaska healthcare system.

The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining

Qualifications

• High school diploma or GED.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Experience in office administration and records management.
• Ability to prioritize multiple deadlines and assignments.
• Strong written, verbal, and virtual communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsabilités

• Provide executive-level administrative support to the Vice President of Facilities and Support Services and to department managers as assigned.
• Coordinate calendars, meetings, conferences, trainings, and special events.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and hard-copy records, including regulatory, accreditation, and compliance documentation.
• Track project timelines, deadlines, deliverables, and administrative activities.
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
• Process and track purchase orders, invoices, and related financial documentation.
• Maintain department information systems and assist with work order management tracking and reporting.
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
• Manage incoming and outgoing correspondence and departmental communications.
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

Connaissances

MS Office

Office administration

Organizational skills

Written & verbal communication

Confidentiality

Problem-solving

Independent work

Formation

Associate degree in Business Administration

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

4 days ago Requisition ID: 1510

Bristol Bay Area Health Corporation (BBAHC) is a tribally operated nonprofit health system providing high‑quality, culturally responsive care in Bristol Bay. BBAHC offers competitive compensation, comprehensive benefits, professional development opportunities, and the chance to live and work in one of Alaska’s most unique and beautiful regions. At BBAHC, employees don’t just have jobs they have meaningful careers. Our team members play a vital role in making a measurable difference in rural healthcare while working in a collaborative, mission‑driven environment. We value integrity, compassion, teamwork, and respect for Alaska Native cultures and traditions.

Whether you’re early in your career or an experienced professional seeking purpose‑driven work, BBAHC provides an opportunity to grow while serving a close‑knit community.

Join us and be part of a team where your work truly matters.

About the Role:

The Executive Assistant serves as a key administrative partner to the Vice President of Facilities and Support Services and provides administrative support to department managers throughout the division. This position plays a critical role in ensuring the efficient operation of Facilities Management and Support Services by coordinating communications, managing records and documentation, supporting regulatory and accreditation readiness activities, tracking projects and financial processes, and facilitating daily administrative operations.

The Executive Assistant serves as a central point of coordination for leadership, staff, vendors, contractors, and external stakeholders. Success in this role requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment while maintaining professionalism and confidentiality. This position reports to the Vice President of Facilities Management & Support Services.

What You'll Do

• Provide executive‑level administrative support to the Vice President of Facilities and Support Services and support department managers as assigned.
• Coordinate calendars, meetings, conferences, trainings, and special events.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and hard‑copy records, including regulatory, accreditation, and compliance documentation.
• Track project timelines, deadlines, deliverables, and administrative activities.
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
• Process and track purchase orders, invoices, and related financial documentation.
• Maintain department information systems and assist with work order management tracking and reporting.
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
• Manage incoming and outgoing correspondence and departmental communications.
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

Required Qualifications

• High school diploma or GED.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Knowledge of office administration, records management, customer service principles, and professional business communications.
• Excellent organizational skills with the ability to prioritize multiple assignments and deadlines.
• Strong written, verbal, and virtual communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated problem‑solving skills and the ability to work independently.
• Ability to learn and effectively utilize department‑specific software systems.

Preferred Qualifications

• Associate degree in Business Administration, Healthcare Administration, Office Administration, or a related field.
• Two (2) years of progressively responsible administrative support experience.
• Experience supporting executive leadership or management staff.
• Previous experience with project coordination, compliance tracking, or records management.
• Experience training, mentoring, onboarding, or providing work direction to others.

Why You'll Love This Role

This position is ideal for a highly organized professional who enjoys supporting leadership, coordinating complex administrative activities, and helping teams operate efficiently. You'll have the opportunity to work closely with organizational leaders, contribute to important projects and initiatives, and play a meaningful role in supporting the infrastructure and operations that help deliver healthcare throughout the Bristol Bay region.

Working Conditions

Work is performed in a professional office environment with frequent interruptions and competing priorities. The position requires the ability to work independently, manage multiple assignments simultaneously, and adapt to changing operational needs. Occasional travel to remote village communities and other locations may be required to support meetings, projects, training activities, and departmental operations.

Join BBAHC and help support the people, programs, and services that strengthen healthcare across Bristol Bay.

As an employee of BBAHC, you'll serve alongside dedicated professionals in a mission‑driven organization committed to improving healthcare throughout rural Southwest Alaska. We offer a competitive compensation and benefits package designed to support your health, financial well‑being, and professional growth.

Benefits Highlights:

• Competitive pay based on years of relevant experience
• Generous Paid Time Off (PTO)
• Medical and dental insurance with BBAHC paying 100% of employee premiums and 60% of dependent premiums
• Profit‑sharing retirement plan and 401(k) with employer match
• Group term life insurance
• Long‑term disability coverage
• Employee Assistance Program (EAP)
• Twelve paid holidays annually
• Continuing education and professional development opportunities
• Student loan repayment opportunities through eligible IHS, NHSC, and SHARP programs

Benefits are subject to plan terms and eligibility requirements.