Executive Assistant to VP, Facilities & Support Services

Bristol Bay Area Health Corporation; Dillingham (AK); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay based on experience

PTO

Medical and dental insurance with BBAH

Retirement plan and 401(k) with match

Employee Assistance Program (EAP)

Twelve paid holidays annually

Professional development opportunities

Student loan repayment opportunities

Job summary

Bristol Bay Area Health Corporation (BBAHC) is a tribally operated nonprofit health system serving Bristol Bay. This Executive Assistant role provides high-level administrative support to the Vice President of Facilities and Support Services and to department managers, coordinating calendars, travel, records, and finance-related documentation.

You will support quality improvement initiatives, regulatory readiness, and cross‑functional communications, ensuring confidentiality and professional

Qualifications

• High school diploma or GED.
• Proficient with Word, Excel, Outlook, and PowerPoint.
• Knowledge of office administration, records management, customer service principles, and professional business communications.
• Excellent organizational skills with ability to prioritize multiple assignments and deadlines.
• Strong written, verbal, and virtual communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated problem‑solving skills and ability to work independently.
• Ability to learn and effectively utilize department‑specific software systems.

Responsibilities

• Provide executive-level administrative support to the Vice President of Facilities and Support Services and department managers as assigned.
• Coordinate calendars, meetings, conferences, trainings, and special events.
• Prepare professional correspondence, reports, presentations, spreadsheets, and other business documents.
• Maintain organized electronic and hard‑copy records, including regulatory, accreditation, and compliance documentation.
• Track project timelines, deadlines, deliverables, and administrative activities.
• Support quality improvement initiatives, audits, inspections, surveys, and operational reporting.
• Process and track purchase orders, invoices, and related financial documentation.
• Maintain department information systems and assist with work order management tracking and reporting.
• Coordinate travel arrangements, registrations, itineraries, approvals, and expense documentation.
• Monitor administrative processes and identify opportunities to improve workflow efficiency and operational effectiveness.
• Manage incoming and outgoing correspondence and departmental communications.
• Provide exceptional customer service to employees, patients, vendors, contractors, and community members.

Skills

MS Office

Organization

Written & verbal communication

Confidentiality

Problem solving

Independent work

Education

High school diploma

Associate degree preferred

Tools

Department software systems

Job description

Bristol Bay Area Health Corporation (BBAHC) is a tribally operated nonprofit health system serving Bristol Bay. This Executive Assistant role provides high-level administrative support to the Vice President of Facilities and Support Services and to department managers, coordinating calendars, travel, records, and finance-related documentation.

You will support quality improvement initiatives, regulatory readiness, and cross‑functional communications, ensuring confidentiality and professional