Strategic Executive Assistant to VP, Facilities

Bristol Bay Area Health Corporation; Kanakanak (AK); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

PTO

Medical insurance (employee)

Dental insurance

Retirement plan with employer match

Life insurance

Disability (long-term)

EAP

Paid holidays

Education & development

Student loan repayment

Job summary

Bristol Bay Area Health Corporation (BBAHC) is a tribally operated nonprofit health system serving rural Southwest Alaska. The Executive Assistant partners with the Vice President of Facilities and Support Services, coordinating communications, records, and daily operations to ensure efficient, confidential support for leaders, staff, vendors, and stakeholders.

This role emphasizes organizational excellence, attention to detail, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or GED.
• Strong proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Knowledge of office administration, records management, customer service principles, and professional business communications.
• Excellent organizational skills with the ability to manage multiple assignments and deadlines.
• Strong written, verbal, and virtual communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated problem-solving skills and the ability to work independently.
• Ability to learn and effectively utilize department-specific software systems.

Responsibilities

• Provide executive-level administrative support to the VP of Facilities and Support Services and to department managers.
• Coordinate calendars, meetings, conferences, trainings, and events.
• Prepare professional correspondence, reports, presentations, and spreadsheets.
• Maintain organized records, including regulatory and compliance documentation.
• Track project timelines, deadlines, and administrative activities.
• Support quality improvement initiatives, audits, and operational reporting.
• Process and track purchase orders, invoices, and related financial documents.
• Maintain department information systems and assist with work order reporting.
• Arrange travel, registrations, itineraries, and expense documentation.
• Identify and implement workflow efficiency improvements.
• Manage incoming/outgoing correspondence and department communications.
• Provide exceptional customer service to staff, patients, vendors, contractors, and community members.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Office admin

Records management

Confidentiality

Communication

Organization

Problem-solving

Education

High school diploma or GED

Associate degree

Job description

Bristol Bay Area Health Corporation (BBAHC) is a tribally operated nonprofit health system serving rural Southwest Alaska. The Executive Assistant partners with the Vice President of Facilities and Support Services, coordinating communications, records, and daily operations to ensure efficient, confidential support for leaders, staff, vendors, and stakeholders.

This role emphasizes organizational excellence, attention to detail, and the ability to manage multiple priorities in a fast-paced