Executive Assistant to VP of Engineering – Onsite in San Jose

Cisco Systems, Inc.; San Jose (CA); On-site; USD 99,000 - 132,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid parental leave

Paid vacation

Sick time and wellness days

Job summary

Cisco Systems, Inc. in San Jose, CA is seeking an experienced Administrative Assistant to support the VP of Engineering.

The role is onsite, requiring presence in the San Jose office four days per week, with responsibilities spanning calendar management, travel coordination, meeting planning, and confidential executive support. You will interact with executives, vendors, and staff, handling complex schedules and logistics while maintaining a high level of professionalism and discretion.

Qualifications

• 4+ years in administrative environment with 2+ years supporting a principal at director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with all levels of staff and clients.

Responsibilities

• Manage VP's calendar, prioritize schedules and determine attendee lists.
• Coordinate travel and prepare travel packs for international and large domestic events.
• Plan and organize meetings, prepare agendas, briefing documents and post-meeting actions.
• Provide proxy communications and approvals, resolve issues within policies.
• Prepare meeting logistics, locations, and technology based on participant needs.
• Assist with special projects and confidential matters.

Skills

Calendar management

Meeting planning

Travel coordination

Executive communication

Proactive problem solving

Interpersonal skills

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. in San Jose, CA is seeking an experienced Administrative Assistant to support the VP of Engineering.

The role is onsite, requiring presence in the San Jose office four days per week, with responsibilities spanning calendar management, travel coordination, meeting planning, and confidential executive support. You will interact with executives, vendors, and staff, handling complex schedules and logistics while maintaining a high level of professionalism and discretion.