Executive Assistant to VP Product Management | Hybrid

020 Cisco Systems, Inc.; San Jose (CA); Hybrid; USD 99,000 - 132,000; Full time

Job summary

Cisco Systems, Inc. in San Jose is seeking an executive administrative professional to support a VP and Sr. Directors in a hybrid role. You will manage calendars, coordinate travel, organize meetings, and prepare briefings for high-level engagements.

The role requires strong communication, proactive problem solving, and confidentiality in handling sensitive information. Experience supporting executives in the tech industry is preferred.

Qualifications

• 4+ years’ experience in administrative environment.
• 2+ years experience supporting a principal who was at the director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Responsibilities

• Calendar Management: Manage VP's calendar, prioritize meetings and control attendees as appropriate.
• Event Speaking Engagement Coordination: Coordinate engagements with communications team so VP is prepared.
• Meeting Planning and Organization: Plan meetings, assemble agendas, arrange location and tech, and prepare briefing notes.
• Travel Briefing Preparation: Compile travel packs for international and large domestic events.
• Correspondence/Approvals: Support VP as proxy for communications and approvals and resolve routine issues.
• Travel and Expense Management: Arrange global travel and optimize itineraries and expenses.
• Special Projects: Provide analytical support to executives on special projects.
• Large Corporate Events: Prepare itineraries and accompany VP to events like Cisco Live.

Skills

Calendar management

Meeting planning

Travel coordination

Executive communication

Administrative professionalism

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. in San Jose is seeking an executive administrative professional to support a VP and Sr. Directors in a hybrid role. You will manage calendars, coordinate travel, organize meetings, and prepare briefings for high-level engagements.

The role requires strong communication, proactive problem solving, and confidentiality in handling sensitive information. Experience supporting executives in the tech industry is preferred.