Executive Assistant to VP, Engineering - Onsite in San Jose

Cisco Systems, Inc; San Jose (CA); On-site; USD 99,000 - 132,000; Full time

Job summary

Cisco Systems, Inc is seeking an experienced executive assistant to support a VP in an onsite role at our San Jose office. You will manage the VP’s calendar, coordinate travel, meetings, and large corporate events, and prepare briefing materials with discretion and integrity.

You should be highly organized, proactive, and able to communicate effectively with executives, staff, and clients. 4+ years in admin roles and strong MS Office skills are required.

Qualifications

• 4+ years experience in an administrative environment and 2+ years supporting a principal at director level or above.
• Expert level knowledge of Windows desktop applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication with executive/senior staff and clients.

Responsibilities

• Calendar Management: prioritize VP schedules, decide attendees, and manage access.
• Event Speaking Engagement Coordination: coordinate content needs with communications.
• Meeting Planning and Organization: assemble agendas, locations, tech, and notes.
• Travel Briefing Preparation: build travel packs for international/domestic events.
• Correspondence/Approvals: act as proxy for communications and approvals as authorized.
• Travel and Expense Management: arrange global travel and Cisco expenses.
• Special Projects: provide analytical support and prepare reports for executives.
• Large Corporate Events: brief itineraries and accompany VP at events such as GSX.

Skills

Calendar management

Executive support

Travel coordination

Meeting planning

Communication

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc is seeking an experienced executive assistant to support a VP in an onsite role at our San Jose office. You will manage the VP’s calendar, coordinate travel, meetings, and large corporate events, and prepare briefing materials with discretion and integrity.

You should be highly organized, proactive, and able to communicate effectively with executives, staff, and clients. 4+ years in admin roles and strong MS Office skills are required.