Executive Assistant to the CEO (Marketing Focus)

Total Extended Care Services; Florida; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional growth

Job summary

Total Extended Care Services, based in the Town of Florida, NY, is seeking an experienced Executive Assistant to provide high-level support to the CEO. This role involves managing executive logistics, aiding in marketing efforts, and representing the CEO at various events. Ideal candidates should have 3+ years of experience supporting C-level executives, a strong marketing background, and excellent multitasking abilities. Join a collaborative team dedicated to impactful projects with growth opportunities.

Qualifications

• 3+ years as an Executive Assistant supporting C-level executives.
• Strong background in marketing and communications.
• Excellent organizational and multitasking abilities.

Responsibilities

• Manage calendar, meetings, travel, and correspondence.
• Prepare reports, presentations, and agendas.
• Assist in developing marketing strategies.

Skills

Organizational skills

Multitasking

Emotional intelligence

Communication skills

Marketing strategy

Tools

Microsoft Office

Marketing tools

Job description

About Us

We are a dynamic organization with a diverse portfolio of ventures, ranging from high-growth business enterprises to impactful charitable foundations. Our CEO is a visionary leader engaged in multiple projects requiring strategic support, efficient execution, and creative collaboration. We are seeking an experienced Executive Assistant with a strong background in marketing to join our fast-paced, purpose-driven environment.

Position Overview

The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support and playing an active role in marketing and communications efforts across various projects. This is a unique opportunity for someone who is equally comfortable in a boardroom, managing logistics, or crafting compelling messages for both business and philanthropic audiences.

Key Responsibilities

• Executive Support
• Manage calendar, meetings, travel, and correspondence
• Prepare reports, presentations, and agendas for internal and external meetings
• Serve as a liaison between the CEO and stakeholders across business and charitable networks
• Marketing & Communications
• Assist in developing and executing marketing strategies for business and nonprofit initiatives
• Coordinate social media, email campaigns, press releases, and promotional materials
• Manage vendor relationships with designers, agencies, and media contacts
• Project Management
• Track progress on initiatives and ensure deadlines and deliverables are met
• Support the CEO in launching and scaling campaigns, events, and partnerships
• Conduct market research and competitor analysis for new ventures
• Brand Representation
• Maintain a high level of professionalism and discretion when representing the CEO
• Attend events, networking functions, and public appearances as needed

Qualifications

• 3+ years of experience as an Executive Assistant or similar role supporting C-level executives
• Strong background in marketing, communications, or brand strategy
• Excellent organizational and multitasking abilities
• High level of emotional intelligence, discretion, and professionalism
• Proficient in Microsoft Office & marketing tools
• Exceptional verbal and written communication skills
• Passion for both business innovation and social impact

Preferred Qualifications

• Experience in health care administration, nonprofit, startup, or entrepreneurial environments
• Experience in physician services is highly desirable.
• Ability to travel occasionally and work flexible hours

Why Join Us

• Work alongside a visionary leader on exciting, high-impact projects
• Opportunity to shape both business ventures and philanthropic campaigns
• Collaborative, mission-driven culture
• Competitive salary and benefits package
• Opportunities for professional growth and development