Executive Assistant to VP Leaders (Hybrid)

Chesapeake Utilities Corp.; Newark (DE); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive base salary

Annual bonus potential

Comprehensive benefits package

Career growth opportunities

Monthly recognition events

Wellness initiatives and community and

Volunteer hours

Job summary

Chesapeake Utilities Corporation is seeking an Executive Assistant to provide proactive, high‑quality administrative support to multiple AVP/VP officers in a hybrid environment. The role involves complex calendar management, travel coordination, meeting planning, and confidential handling of sensitive information.

You will collaborate with the Senior Executive Assistant and cross‑functional teams to ensure seamless coverage, timely decisions, and exceptional service across the organization.

Qualifications

• Support at AVP/VP level with discretion and professional poise.
• Demonstrate strong calendar management and travel planning abilities.
• Maintain confidentiality and reflect sound judgement in executive matters.

Responsibilities

• Prioritize calendars for 5–7 AVP/VP officers and back-up SLT tasks as needed.
• Coordinate domestic travel logistics and expense reporting.
• Plan meetings with agendas, materials, rooms or virtual setups.
• Coordinate leadership events and cross-functional activities.
• Document procedures and provide cross-coverage during absences.
• Serve as a trusted contact for executives, partners, and staff.
• Provide back-up admin support for SLT executives with coordination.
• Maintain organized electronic records with strict confidentiality.
• Assist with communications, onboarding logistics, and team initiatives.
• Support enterprise events and special assignments as required.
• Help track service delivery metrics and process improvements.
• Participate in team meetings, training, and knowledge sharing.
• Perform other duties as assigned.

Skills

Calendar management

Executive support

Travel coordination

Communication

Issue triage

Confidentiality

Microsoft 365

Timeline management

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft 365

Job description

Chesapeake Utilities Corporation is seeking an Executive Assistant to provide proactive, high‑quality administrative support to multiple AVP/VP officers in a hybrid environment. The role involves complex calendar management, travel coordination, meeting planning, and confidential handling of sensitive information.

You will collaborate with the Senior Executive Assistant and cross‑functional teams to ensure seamless coverage, timely decisions, and exceptional service across the organization.