Executive Assistant

Chesapeake Utilities Corp.; Newark (DE); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive base salary

Annual bonus potential

Comprehensive benefits package

Career growth opportunities

Monthly recognition events

Wellness initiatives and community and

Volunteer hours

Job summary

Chesapeake Utilities Corporation is seeking an Executive Assistant to provide proactive, high‑quality administrative support to multiple AVP/VP officers in a hybrid environment. The role involves complex calendar management, travel coordination, meeting planning, and confidential handling of sensitive information.

You will collaborate with the Senior Executive Assistant and cross‑functional teams to ensure seamless coverage, timely decisions, and exceptional service across the organization.

Qualifications

• Support at AVP/VP level with discretion and professional poise.
• Demonstrate strong calendar management and travel planning abilities.
• Maintain confidentiality and reflect sound judgement in executive matters.

Responsibilities

• Prioritize calendars for 5–7 AVP/VP officers and back-up SLT tasks as needed.
• Coordinate domestic travel logistics and expense reporting.
• Plan meetings with agendas, materials, rooms or virtual setups.
• Coordinate leadership events and cross-functional activities.
• Document procedures and provide cross-coverage during absences.
• Serve as a trusted contact for executives, partners, and staff.
• Provide back-up admin support for SLT executives with coordination.
• Maintain organized electronic records with strict confidentiality.
• Assist with communications, onboarding logistics, and team initiatives.
• Support enterprise events and special assignments as required.
• Help track service delivery metrics and process improvements.
• Participate in team meetings, training, and knowledge sharing.
• Perform other duties as assigned.

Skills

Calendar management

Executive support

Travel coordination

Communication

Issue triage

Confidentiality

Microsoft 365

Timeline management

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft 365

Job description

Executive Assistant

Location: Hybrid within Yulee, FL or Dover, DE locations

What makes us great

At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships.

Your role in our success:

Provides proactive, high-quality administrative support to a portfolio of approximately five to seven AVP- and VP-level officers while serving as back-up support for Senior Leadership Team (SLT) executives. The Executive Assistant protects leaders' time, coordinates complex schedules and logistics, prepares leaders for meetings, and ensures confidential and time-sensitive matters are handled with sound judgment, discretion, accuracy, and follow-through. The role works closely with the Senior Executive Assistant and administrative support team to provide seamless coverage, consistent service, and coordinated support across the organization.

What you'll be working on:

• Prioritize complex calendars for five to seven assigned AVP/VP officers, including recurring meetings, cross-functional commitments, external appointments, and schedule changes; proactively identify conflicts and recommend solutions. Serve as back-up for SLT executive related tasks as delegated by Senior EA.
• Coordinate domestic travel and related logistics, including itineraries, transportation, lodging, meeting details, and changes; prepare and submit accurate expense reports in accordance with company requirements.
• Plan and coordinate internal and external meetings, including scheduling, agendas, materials, rooms or virtual platforms, catering, technology, attendee communications, and follow-up actions.
• Coordinate department and leadership events, site visits, team meetings, and special projects, partnering with Office Managers, Shared Services Administrators, Facilities, IT, and other internal resources as needed.
• Contribute to a consistent administrative support model by documenting procedures, sharing coverage information, supporting continuous improvement, and providing reliable cross-coverage during absences or periods of high demand.
• Serve as a trusted point of contact for assigned officers, employees, business partners, and external stakeholders; appropriately triage requests, resolve routine matters, and elevate issues requiring leader attention.
• Provide back-up administrative support for SLT executives as assigned, executing calendar, travel, expense, meeting, and event logistics in coordination with the Senior Executive Assistant and established service expectations.
• Maintain organized electronic records, calendars, and administrative files; handle sensitive business and personnel information with a high degree of confidentiality and discretion.
• Assist with departmental communications, recognition activities, onboarding logistics, and other team initiatives.
• Provide administrative assistance for enterprise events or special assignments based on business needs.
• Support process documentation, service tracking, and administrative metrics used to evaluate workload and service delivery.
• Participate in administrative team meetings, training, and knowledge-sharing activities.
• Perform other related duties as assigned.

Who you are:

• High school diploma or equivalent required. Associate degree in business administration, office administration, or a related field preferred.
• An equivalent combination of education and relevant experience may be considered.
• Minimum five years of progressively responsible administrative support experience, including experience supporting multiple senior leaders in a fast paced, complex environment.
• Experience providing executive-level back-up support preferred.
• Exercises independent judgment in prioritizing executive and organizational priorities.
• Determines appropriate responses to administrative and operational issues.
• Acts on behalf of assigned executives within established authority.
• Independently resolves issues and recommends solutions impacting executive effectiveness.
• Knowledge of executive-level administrative support, office operations, and business correspondence.
• Knowledge of calendar management, meeting coordination, travel arrangements, and expense reporting.Knowledge of records management, confidentiality requirements, and professional office practices.
• Proficient knowledge of Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong organizational, prioritization, and time management skills.
• Excellent written and verbal communication, proofreading, and customer service skills.
• Skilled in managing multiple priorities, solving problems, and maintaining attention to detail.
• Strong interpersonal and technology skills with the ability to build effective working relationships.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Ability to anticipate needs, adapt to changing priorities, and meet deadlines.
• Ability to coordinate activities across departments and support multiple leadership levels.
• Ability to provide accurate, responsive support while managing competing demands with minimal direction.
• Standard driver's license

What's in it for you? Joining the CUC team will get you:

• Competitive base salary
• Fantastic opportunities for career growth
• Cooperative, supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Monthly recognition events
• Endless wellness initiatives and community events
• Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
• Paid time off, holidays and a separate bank of sick time!

Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email [e-mail]

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.