Executive Assistant to VP | Hybrid, Travel & Events Pro

020 Cisco Systems, Inc.; Seattle (WA); Hybrid; USD 92,000 - 119,000; Full time

Job summary

Cisco Systems, Inc. in Seattle is seeking an energetic executive assistant to support the VP and his leadership team within the IQ Platform Product group.

The role covers calendar management, travel planning, briefing materials, and confidential correspondence. As a key partner, you will coordinate meetings and events, prepare travel packs, manage approvals, and assist on special projects, requiring excellent communication and sound judgment.

Qualifications

• 4+ years’ experience in administrative environment.
• A minimum of 2 years of experience supporting a principal who was at the director level or above.
• Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.

Responsibilities

• Calendar Management: Handles VP's calendar by prioritizing schedules and meetings.
• Event Speaking Engagement Coordination: Works with communications to ensure VP is prepared for engagements.
• Meeting Planning and Organization: Plans meetings, assembles agendas, locations, and logistics.
• Travel Briefing Preparation: Builds travel packs for international and large domestic events.
• Correspondence/Approvals: Acts as proxy for communications and approvals.
• Travel and Expense Management: Arranges global travel and manages expenses.
• Special Projects: Provides analytical support to executives on special projects.
• Large Corporate Events: Brief itineraries and accompany VP to events like GSX.
• Confidentiality: Handles sensitive matters with discretion.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Education

Associates degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Cisco Systems, Inc. in Seattle is seeking an energetic executive assistant to support the VP and his leadership team within the IQ Platform Product group.

The role covers calendar management, travel planning, briefing materials, and confidential correspondence. As a key partner, you will coordinate meetings and events, prepare travel packs, manage approvals, and assist on special projects, requiring excellent communication and sound judgment.